MUNICIPALITY OF ARRAN-ELDERSLIE

Special Council Meeting

MINUTES

2024-15

Monday, July 22, 2024 at 9:00 A.m. - 12:00 P.m.

Council Chambers

1925 Bruce Road 10, Chesley, ON

Council Present:

• Mayor Steve Hammell
• Deputy Mayor Jennifer Shaw
• Councillor Ryan Nickason
• Councillor Darryl Hampton
• Councillor Brian Dudgeon
• Councillor Peter Steinacker

Council Absent:

• Councillor Moiken Penner

Staff Present:

• Sylvia Kirkwood - CAO
• Christine Fraser-McDonald - Clerk
• Julie Hamilton - Deputy Clerk
• Scott McLeod - Public Works Manager
• Carly Steinhoff - Recreation Manager
• Pat Johnston - Chief Building Official - Present Electronically
• Steve Tiernan - Fire Chief
• David Munro - Interim Treasurer
• Jennifer Isber-Legge - Economic Development & Communications Coordinator

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1.

Call to Order

Mayor Hammell called the meeting to order at 9:00 am. A quorum was present. 

2.

Adoption of Agenda

Council passed the following resolution: 

• 214-15-2024
  Moved by: Councillor Nickason
  Seconded by: Councillor Hampton

  Be It Resolved that the agenda for the Special Council Meeting of Monday, July 22, 2024 be received and adopted, as distributed by the Clerk.

  Carried

3.

Disclosures of Pecuniary Interest and General Nature Thereof

None at this time.

4.

Staff Reports

4.1

CAO/Clerks 

4.1.1

CAO Project Updates

CAO Kirkwood updated Council on several projects:

• Proposed Paisley Firehall and Public Works Facility
  • The final proposed drawings and site plan have been prepared for the new Paisley Firehall and Public Works Facility.  The site plan has been provided to Bruce County for comments.
  • The Municipality has received comments on width and separation distance between the entrances on County Road 3 and the location of sanitary services along the County Road.
  • The next step will be to issue an RFP during the week of July 22nd and an anticipated closing by August 16th.  The results of the RFP will be brought to Council for final approval.
  • The Municipality has secured a $5,000,000 loan from Infrastructure Ontario which does not start until the Municipality requests the funds. The cost of construction has been estimated at $5 million dollars.
    
    
• 2022-2026 Work Plan Update
  • This work plan will be reviewed in the 2025 Budget process to ensure alignment with proposed project initiatives.

4.2

Chesley Park Change House Roof Damage

Recreation Manager, Carly Steinhoff, responded to questions from Members of Council. 

She noted that the Chesley Park change house had been damaged by someone falling through the roof, and it needs to be repaired immediately.

Subsequent to further discussion, Council passed the following resolution:

• 215-16-2024
  Moved by: Councillor Steinacker
  Seconded by: Deputy Mayor Shaw
  1. Be it Resolved that Council directs staff to proceed with the emergency roof repairs to the Chesley Park change house due to damage that occurred on July 19, 2024.
  2. Accept the quotation from Wagler's Carpentry Inc. in the amount of $5,965 plus HST for the installation of a new steel roof.
  3. That this be financed through Account 01-0000-7259 - Recreation Building Reserve.
  Carried

5.

By-laws

5.1

By-law 38-2024 - Appoint a Chief Administrative Officer

Subsequent to further discussion, Council passed the following resolution:

• 219-15-2024
  Moved by: Councillor Hampton
  Seconded by: Deputy Mayor Shaw

  Be It Resolved that By-law No. 38-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

  By-law 38-2024 being a By-law to appoint Emily Dance as the Chief Administrative Officer for the Municipality of Arran-Elderslie as of August 6, 2024.

  Carried

6.

Closed Session (if required)

The Mayor advised that Council go into Closed Session at 10:08  a.m. for the purpose of matters identified in the motion below.

• 217-15-2024
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Shaw

  Be It Resolved, That the Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to:

  ( ) the security of the property of the municipality or local board

  (X) personal matters about an identifiable individual, including municipal or local board employees - Human Resources Updates

  () proposed or pending acquisition or disposition of real property 

  ( ) labour relations or employee negotiations

  ( ) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

  ( ) advice that is subject to solicitor-client privilege, including communications necessary for that purpose

  ( ) a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another act

  ( ) education or training of members of Council

  (X) Information supplied in confidence by a third party - Planning Services Update

  Staff Authorized to Remain:

  Item 1 - CAO Sylvia Kirkwood, Clerk Christine Fraser-McDonald and Solicitor Cristina Tomanio

  Item 2 - CAO Sylvia Kirkwood, Clerk Christine Fraser-McDonald and Solicitor Cristina Tomanio

  Item 3 - CAO Sylvia Kirkwood and Clerk Christine Fraser-McDonald

  Carried

7.

Resolution to Reconvene in Open Session

Subsequent to further discussion, Council passed the following resolution:

• 218-15-2024
  Moved by: Councillor Nickason
  Seconded by: Councillor Dudgeon

  Be It Resolved That Council of the Municipality of Arran-Elderslie does now return to the Open Session at 12:05 p.m.

  Carried

8.

Adoption of Recommendations Arising from Closed Session (If Any)

Direction was given to staff in Closed Session 

9.

Confirming By-law

9.1

By-law 39-2024 - Confirming By-law

Subsequent to further discussion, Council passed the following resolution:

• 220-15-2024
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 39-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

  By-law 39-2024  being a By-law to confirm the proceedings of the Special Council meeting of the Municipality of Arran-Elderslie held Monday, July 22, 2024.

  Carried

10.

Adjournment

Subsequent to further discussion, Council passed the following resolution:

• 221-15-2024
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that the meeting be adjourned to the call of the Mayor at 12:18 p.m.

  Carried

11.

List of Upcoming Council meetings

• August 12, 2024
• September 9, 2024
• September 23, 2024