MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting

MINUTES

-
Council Chambers
1925 Bruce Road 10, Chesley, ON
Council Present:
  • Mayor Steve Hammell
  • Deputy Mayor Jennifer Shaw
  • Councillor Ryan Nickason
  • Councillor Darryl Hampton
  • Councillor Moiken Penner
  • Councillor Peter Steinacker
Council Absent:
  • Councillor Brian Dudgeon
Staff Present:
  • Christine Fraser-McDonald - Clerk
  • Julie Hamilton - Deputy Clerk
  • Scott McLeod - Public Works Manager
  • Carly Steinhoff - Recreation Manager
  • Steve Tiernan - Fire Chief
  • David Munro - Interim Treasurer
  • Jennifer Isber-Legge - Economic Development & Communications Coordinator
  • Emily Dance, CAO

Mayor Hammell called the meeting to order at 9:00 am. A quorum was present. 

  • Mayor Hammel read a proclamation for the National Disability Awareness Month.

  • October 19th is the Chesley Firefighters Pancake Breakfast.

  • October 20 - 26 is Local Government week.  This is a week that is used to promote local government and to reflect on our accomplishments.

  • The Tara Festival of Crafts will be held on October 18th and 19th at the Tara Community Centre.

  • The Chesley Home Coming will be holding a Chili Cook-off and Caesar Sunday on October 20th from 10 am to 4 pm at the Chesley Community Centre.

  • The Chesley Kinettes are holding a fish fry on October 24 at the Chesley Community Centre from 5 pm to 7 pm.

  • Congratulations to Taylor Legge who won the Ontario Queen of the Furrow at the 2025 International Plowing match after representing Bruce County for the past year.

  • Congratulations to Works Foreman Richard Pepper who was reserve winner in his class at the International Plowing match.

Subsequent to further discussion, Council passed the following resolution:

  • 277-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Steinacker

    Be It Resolved that the agenda for the Council Meeting of Tuesday, October 15, 2024 be received and adopted, as distributed by the Clerk.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 278-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session held September 23, 2024.

    Carried

Paisley Minor Ball gave a presentation to Council. In 2023, Paisley Minor Softball decided to make a comeback after almost a 2-decade hiatus. 

With commitment to yearly growth, they plan to increase enrolment and over time, and see a full range of age groups. The diamond is currently topped with sand. This is not the standard that most teams are playing on today. The sand provides poor drainage, making conditions unfavorable in wet weather. It is difficult to run in, creating a danger injuries. Clay Ball Mix diamonds are the standard for recreational ball. They require less maintenance than the sand and provide good drainage for the diamond, creating a more predictable infield to play on.

Along with a new diamond top, their goal is to raise enough funds for new bleachers, dugouts and a storage shed for equipment and hope to have it ready for ball in 2025.

Recreation Manager Carly Steinhoff noted that she will work with the group and have this included in the 2025 budget deliberations. A report will be brought back to Council to the next available Council meeting.

Council thanked the group for their presentation.

Tammy McFarlane Scapin and Gemma Mendez-Smith spoke to Council regarding the Paisley Chamber of Commerce. They are representing the Paisley Business Community.

They are seeking a resolution between Council, staff, the Paisley Chamber of Commerce and the Arran-Elderslie Business Chamber.  She noted that many businesses suffered losses after Covid.  She felt that Council and staff were trying to dissolve the Paisley District Chamber.

She felt that the Municipality had withdrawn from the Advocate.  Mayor Hammell noted that this was incorrect information. The 2024 municipal advertising budget was depleted and would not be advertising again until the 2025 budget had been completed.

She noted that the Chamber felt there were efforts by Council and staff to dissolve the Paisley Chamber of Commerce.  

She said the Integrity Commissioner recommended attending at a delegation to Council.

At this time, the delegation was warned by the Mayor that their speech was potentially slanderous and they were asked to proceed in a professional manner.  Mayor Hammell also asked if the Chamber was still dormant and when they would be holding elections again for an executive.

James Colaco and Kevin Kanmacher spoke on behalf of the Paisley Advocate as the president of the Paisley District Chamber of Commerce.

Over the last year they found a new editor.  It is a cost-neutral paper and not-for-profit. They are looking to expand the paper distribution and print volume.

They are asking Council and businesses to support the Advocate.

Kevin Kanmacher noted that the Advocate does not have its own bank account.

Council directed staff

  • 279-19-2024
    Moved by:Councillor Hampton
    Seconded by:Deputy Mayor Shaw

    Be it Resolved That Council hereby, 

    1. Receives the correspondence from the Youth Climate Action Conference Team; and 

    2. Supports a donation in the amount of $500.00 to the Youth Climate Action Conference being held on November 7, 2024 in Owen Sound; and 

    3. That the donation be funded from account 01-7410-4633 - Council Projects and Grants.

    Carried
  • 280-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    WHEREAS official statistics from the Government of Ontario confirm that rural roads are inherently more dangerous than other roads;

    AND WHEREAS, despite only having 17% of the population, 55% of the road fatalities occur on rural roads;

    AND WHEREAS, rural, northern, and remote municipalities are fiscally strained by maintaining extensive road networks on a smaller tax base;

    AND WHEREAS, preventing crashes reduces the burden on Ontario’s already strained rural strained health care system;

    AND WHEREAS, roadway collisions and associated lawsuits are significant factors in runaway municipal insurance premiums. Preventing crashes can have a significant impact in improving municipal risk profiles;

    THEREFORE, BE IT RESOLVED THAT the Municipality of Arran-Elderslie requests that the Government of Ontario take action to implement the rural road safety program that Good Roads has committed to lead. It will allow Ontario's rural municipalities to make the critical investments needed to reduce the high number of people being killed and seriously injured on Ontario’s rural roads; and

    FURTHER THAT a copy of this resolution be forwarded to Premier Doug Ford, Hon. Prabmeet Sarkaria, Minister of Transportation, Hon. King Surma, Minister of Infrastructure, Hon. Rob Flack, Minister of Agriculture, Hon. Lisa Thompson, Minister of Rural Affairs, Hon. Trevor Jones, Associate Minister of Emergency Preparedness and Response, and Hon. Sylvia Jones, Minister of Health, and Good Roads; and

    FURTHER THAT this resolution be circulated to all municipalities in Ontario requesting their support.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 281-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that the Council of the Municipality of Arran-Elderslie receives, notes, and files correspondence on the Council Agenda for information purposes.

    Carried

Clerk, Christine Fraser-McDonald responded to questions from Members of Council. 

CAO Emily Dance noted that she will work with Solarbank on a new location for this project.

Subsequent to further discussion, Council passed the following resolution:

  • 282-19-2024
    Moved by:Councillor Penner
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that Council hereby,

    1. Receive Report 2024.12 - SolarBank Corporation Request for Municipal Support Resolution (2) – 157 7th Street SW Chesley;
    2. That Council approve the attached draft motion for the new location of the proposed Battery Energy Storage Project.
    3. That staff investigate the community support benefit agreement for this project as part of the approval process.
    For (3)Mayor Hammell, Deputy Mayor Shaw, and Councillor Penner
    Against (3)Councillor Nickason, Councillor Hampton, and Councillor Steinacker
    Defeated (3 to 3)
  • Be it Resolved, that the Council of Arran-Elderslie hereby provides their support to Abundant Solar Energy Inc., on behalf of Amos K. Kuepfer, for their IESO approved proposal to construct and operate a long-term reliability project with distribution connected battery energy storage systems (BESS) charged from the utility grid on lands municipally known as 157 7th Street SW, Chesley.

    Notwithstanding Council's support, it should be noted that the applicant may be required to submit future land use development related applications for this project.

    Project Name: OZ-1

    BESS Size: 4.99MW/19.96MWh

    Legal description of the portion of the Project Site:

    Legal Description: PT LT 29 CON 1 ELDERSLIE; PT PARKLT T PL 217 PT 1, 3R7328AND PART 2 PLAN 3R7748, EXCEPT PT 1 & 2, 3R7744, PT 4, 5, 6, 3R7734 AND PT 1, 3R7748; S/T INTEREST IN R374792, RELEASED AS TO PTS 6 & 7 3R7734 BY BR60650 MUNICIPALITY OF ARRAN-ELDERSLIE.

    Absent (1)Councillor Dudgeon
    Defeated

Clerk, Christine Fraser-McDonald responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 283-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Steinacker

    Be It Resolved that Council hereby,

    1. Receives Report SRCLK.2024.14 – Electoral System – Community Engagement Strategy; and
    2. Approves the proposal from Clerks on Call for an Electoral System – Community Engagement Strategy in the amount of $5,850.00 plus HST, mileage and disbursement costs incurred to be funded from Account 01-1020-4300 – Contracted Services; and
    3. That as per By-law 59-09 – Procurement Policy, Section 4.7 (b) that the calling of a Request for Quotation be waived as the goods and services are available from only one source.
    Carried

CAO Emily Dance responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 284-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that Council hereby,

    1. Receives Report SRCAO.2024.08 - Old Paisley Library; and
    2. Directs staff to draft an “Expression of Interest” for the old Paisley Library to consider interest in the property, create a list of proponents that may then be invited to participate in the formal land sale process indicating their intentions for the redevelopment and how the proposal is in keeping with the Municipality Corporate Strategic Plan and Economic Strategic Plan.
    3. That the CAO bring back a report for Council approval to the next available Council meeting.
    Carried

CAO Emily Dance responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 285-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that Council hereby,

    1. grants the New Paisley Fire Hall and Public Works Facility Design and Build Proposal to DOMM Construction in the amount of $2,740,000 plus HST.
    2. approves Cobide Engineering to prepare the Site Works tender, answer questions through the tendering process, review submitted tenders and make and award recommendation in the amount of $7,000 plus HST.
    3. directs the CAO to research options for the appointment of a Project Manager for the project.
    4. defers the decision on funding the project to 2025 budget deliberations.
    Carried

Deputy Clerk, Julie Hamilton, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 286-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that Council hereby,

    1. Receive Tile Drainage Loan Application from Drew Slumskie, with an estimated cost of $35,000 for the drainage system for the property described as Part Lots 17 & 18, Concession 13 and 14, and municipally known as 752 Bruce Road 40, geographic Township of Elderslie, Roll Number 4103-380-004-15300, subject to the availability of funds allocated by the Province of Ontario for tile drainage purposes;
    2. That the amount of the tile drain loan will be approximately $26,300; and
    3. That a by-law be prepared to impose special annual drainage rates upon land in

      respect of which money is borrowed under the Tile Drainage Act.

    Carried

13.2

 

Interim Treasurer, David Munro, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 287-19-2024
    Moved by:Councillor Nickason
    Seconded by:Councillor Hampton

    Be It Resolved that Council hereby,

    1. Acknowledge receipt of 2025 OPP billing correspondence;
    2. Accept the revised 2025 Budget Schedule.
    Carried

Works Manager, Scott McLeod responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 288-19-2024
    Moved by:Councillor Penner
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that Council hereby,

    1. Support the grant application to the Province of Ontario’s Housing Enabling Water System Fund Intake II for Community for expansion to the Paisley waste water treatment plant.
    Carried

Works Manager, Scott McLeod responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 290-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that Council hereby,

    1. Receives Report SRW.24.16. Structure E1 – Priebe Bridge; and
    2. Authorizes the execution of a contract with AJN Builders Inc. for the rehabilitation work on structure E1 in the approximate amount of $307,000; and
    3. Grants an exemption to the Procurement Process under Bylaw 59-09, Section 4.7, C;
    4. And further that the funds of $175,000 be reallocated from 21-TRAN-0002 / 02-2574 Sideroad 15 Rebuild to fund this project with the additional funds being drawn from the Bridge Reserve 01-0000-7264.
    Carried

Works Manager, Scott McLeod responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 291-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Steinacker

    Be It Resolved that Council hereby,

    1. Receives Report SRW.24.17 Structure E12 – Pearce Bridge; and
    2. Directs that Structure E12 remain closed until the completion of the Class Environmental Assessment Bridge Master Plan and a decision has been made regarding the overall state of the municipalities bridge infrastructure; and
    3. That consideration be given during the 2025 budget process regarding a financing strategy for funding the Bridge Reserve.
    Carried

Recreation Manager, Carly Steinhoff, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 292-19-2024
    Moved by:Councillor Steinacker
    Seconded by:Councillor Penner

    Be It Resolved that Council hereby,

    1. Support the grant application to the Province of Ontario’s Community Sport and Recreation Infrastructure Fund, Stream 1: Repair and Rehabilitation for upgrades and improvements to the Tara Arran Community Centre.
    Carried

Recreation Manager, Carly Steinhoff, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 293-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that Council hereby,

    1. Support the Chesley Homecoming Committee request to waive the facility fees associated with two (2) events taking place in 2024, at a cost of $ 1,803.35.
    Carried

Economic Development & Communications Coordinator, Jennifer Isber-Legge, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 294-19-2024
    Moved by:Councillor Steinacker
    Seconded by:Councillor Penner

    Be It Resolved

    1. That Report SRECDEV.24.07 Fundraising and Donations is hereby received; and
    2. That Council direct staff to bring forward a bylaw to bring force and effect to Policy ECDEV-2024-01at a future Council meeting.

    Carried

Shaw:

Deputy Mayor Shaw attended a Grey Sauble Conservation Authority Board meeting, a SMART meeting, the opening of Paisley Artifacts, and will be attending another SMART meeting this week and the Tara working Group.

Hampton:

Councillor Hampton attended a fire board meeting on September 14th, attended the Chelsey Lawn Bowling grand opening on September 26th, the Physician Recruitment Meeting, a Chelsey community working meeting, and will be at the Chesley Chili Cookoff.

Dudgeon:

Councillor Dudgeon was absent.

Steinacker:

Councillor Steinacker attended a diversity seminar, and attended an opening for Tiny Hearts daycare in Tara. 

Penner:

Councillor Penner attended the BESS meeting re: fire safety, met with a developer in Paisley,  and a Saugeen Valley Conservation Authority Board meeting.

Nickason:

Councillor Nickason attended the technical BESS meeting.

Hammell:

Mayor Hammell attended the Chelsey Lawn Bowling grand opening, Tiny Hearts grand opening, and the Chesley Fire Board in September.

  • Paisley - Hammell, Penner
  • Chesley - Hampton, Shaw
  • Tara - Nickason, Steinacker

Mayor Hammell will attend through Bruce County.

17.

 

Subsequent to further discussion, Council passed the following resolution:

  • 295-19-2024
    Moved by:Councillor Nickason
    Seconded by:Councillor Hampton

    Be It Resolved that By-law No. 48-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 48-2024 being a By-law to require the conveyance of land or cash-in-lieu of parkland for parks or other public recreational purposes.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 296-19-2024
    Moved by:Deputy Mayor Shaw
    Seconded by:Councillor Nickason

    Be It Resolved that By-law No. 49-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 49-2024 being a By-law to authorize the signing of a Development Agreement between the Municipality of Arran-Elderslie and 2504970 Ontario Limited.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 297-19-2024
    Moved by:Councillor Hampton
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that By-law No. 50-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 50-2024 being a By-law to authorize the signing of a development agreement between the Municipality of Arran-Elderslie and WT Land Corp and WT Land LP.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 298-19-2024
    Moved by:Deputy Mayor Shaw
    Seconded by:Councillor Hampton

    Be It Resolved that By-law No. 51-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 51-2024 being a By-law to enter into a Ground Site Lease Agreement with Xplore Inc. for the placement of a telecommunications shed on Municipal Lands located at 203 Mill Road, Tara (Arran Shop).

    Carried

Mayor Hammell confirmed that a closed session was held and only those items listed on the resolution were discussed. The minutes of the closed session meeting dated September 23, 2024 were reviewed and approved by Council and direction was provided to Staff regarding the following matters:

  • a proposed or pending acquisition or disposition of land by the municipality or local board - Surplus lands disposition
  • personal matters about an identifiable individual, including municipal or local board employees - Personnel (2 Items)
  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - Insurance Claim
  • 299-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved, That the Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to:

    ( )  the security of the property of the municipality or local  board;

    (X)  personal matters about an identifiable individual, including municipal or local board employees - Personnel (2 items)

    (X)  a proposed or pending acquisition or disposition of land by the municipality or local board - Surplus lands disposition

    ( )  labour relations or employee negotiations;

    (X)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Insurance Claim 

    ( )  advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    ( )  a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act;

    ( )  information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;

    ( )  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

    ( )  a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or

    ( )  a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

    Staff Authorized to Remain:

    CAO Emily Dance

    Clerk Christine Fraser-McDonald

    Carried

Mayor Hammell confirmed that a closed session was held and only those items listed on the resolution were discussed.  The minutes of the Closed Session of September 23, 2024 were reviewed and approved by Council.

Subsequent to further discussion, Council passed the following resolution:

  • 300-19-2024
    Moved by:Councillor Nickason
    Seconded by:Councillor Penner

    Be It Resolved That Council of the Municipality of Arran-Elderslie does now return to the Open Session at 3:24 p.m.

    Carried
  • 301-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    That the Genie Lift be declared surplus to the needs of the Municipality.

    Carried

Direction was given to staff in Closed Session for items regarding surplus land disposition, personnel and the insurance claim.

Subsequent to further discussion, Council passed the following resolution:

  • 302-19-2024
    Moved by:Councillor Nickason
    Seconded by:Councillor Penner

    Be It Resolved that By-law No. 52-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 52-2024 being a By-law to confirm the proceedings of the Regular Council meeting of the Municipality of Arran-Elderslie held Tuesday, October 15, 2024.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 303-19-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Penner

    Be It Resolved that the meeting be adjourned to the call of the Mayor at 3:26 p.m.

    Carried
  • October 28, 2024
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