MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting

MINUTES

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Council Chambers
1925 Bruce Road 10, Chesley, ON
Council Present:
  • Mayor Steve Hammell
  • Deputy Mayor Jennifer Shaw
  • Councillor Ryan Nickason
  • Councillor Darryl Hampton
  • Councillor Brian Dudgeon - absent
  • Councillor Moiken Penner
  • Councillor Peter Steinacker
Staff Present:
  • Sylvia Kirkwood - CAO
  • Christine Fraser-McDonald - Clerk
  • Julie Hamilton - Deputy Clerk
  • Scott McLeod - Public Works Manager
  • Carly Steinhoff - Recreation Manager
  • Pat Johnston - Chief Building Official - Present Electronically
  • Steve Tiernan - Fire Chief
  • Chris Legge - Water/Sewer Foreperson
  • Jessica Pridham, Economic Development & Communications Coordinator
  • David Munro - Interim Treasurer

Mayor Hammell called the meeting to order at 9:00 am. A quorum was present. 

  • The Administration office will be closed on March 29th and April 1st for Easter Weekend.

  • The new Arran-Elderslie Community and Business Association has been launched. The association is encouraging new members to join, as eight networking events are planned over the year, starting with a Breakfast with the Mayor on Tuesday April 9 at 8 a.m. at the Tara Legion.

  • This is Jess Pridham’s last Council meeting with us. Jess is heading to the Bruce County Museum and her last day with Arran-Elderslie is April 3rd.

Subsequent to further discussion, Council passed the following resolution:

  • 89-07-2024
    Moved by:Councillor Hampton
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that the agenda for the Council Meeting of Monday, March 25, 2024 be received and adopted, as distributed by the Clerk.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 90-07-2024
    Moved by:Councillor Steinacker
    Seconded by:Councillor Nickason

    Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session held March 11, 2024.

    Carried

Peter Knipfel of the Chesley Curling Club addressed Council.

He spoke to Council on behalf of the club. The Curling Club requires a new roof.  They have the money to pay for that, but it would wipe out their reserves.  They are looking for a $50,000 loan over five years. 

Council directed staff to prepare an agreement for equal installments over a five year period.

Sandra Crockard spoke to Council regarding approval for submission to Spruce the Bruce grant.

They were looking to place a mural on the Paisley pump house, but this project will be delayed until another time.  They would now like to put a mural on the Paisley arena.  They are anticipating that there would be six panels on the southwest corner of the arena.  If approved, they would complete a Call for Artists.

Council directed staff to prepare a letter of support for the Artscape Society and that a further staff report be prepared, if the grant is successful, regarding the proposed library signage, plantings etc.

Rakesh Sharma, made a presentation to Council regarding the construction of a new Chesley Well.

The existing well has been contaminated by Iron Bacteria which formed a clogging film over the well screen.  Remedial measures were adopted, but were expensive and ineffective. There was a reduction in water supply and this water reduction supply is a serious matter.

An Environmental Assessment was initiated in 2023 regarding alternatives.  There were no comments received from the public.  

A hydrogeological study indicated that there was also a decline in efficiency of Well # 2.

A public meeting is required with the date to be determined.  They need to contact all the affected property owners prior to establishing a date for the public meeting.

Council thanked Mr. Sharma for his presentation.

Subsequent to further discussion, Council passed the following resolution:

  • 91-07-2024
    Moved by:Councillor Nickason
    Seconded by:Councillor Hampton

    Be It Resolved that the Council of the Municipality of Arran-Elderslie receives, notes, and files correspondence on the Council Agenda for information purposes.

    Carried

CAO Kirkwood noted that the 2023-2026 workplan had been created which has been aligned with the Strategic Plan.

This workplan has identified the projects for 2024 to 2026 and are broken up into the six categories of the Strategic Plan.

This is for Council's initial review and a Council workshop will be set up at a later date to go through this workplan.  The CAO will work with the Clerk's office to set up a date for this workshop.

The CAO also noted that the Chesley Kinsmen made their final loan payment regarding the pavilion and playground equipment.  They will be returning to Council with some new ideas.

An email has been sent out to community partners regarding participation at the June 8th 25th Anniversary celebrations and activities.  At this time, nine community groups have responded.

13.2

 

Works Manager, Scott McLeod responded to questions from Members of Council. 

He is working on a hot mix tender at this time, and he noted that a public meeting was held for  the Francis Street construction project in Tara.

Subsequent to further discussion, Council passed the following resolution:

  • 92-07-2024
    Moved by:Councillor Nickason
    Seconded by:Councillor Hampton

    Be It Resolved that Council hereby;

    1. Award the 2024 Supply and Apply Gravel tender contract to Walker Aggregates (HSC) for a total cost of $643,478.50 inclusive of taxes;
    2. That 6,900 tonne of A-gravel and 19,900 tonne of 7/8 quarry with a total cost of $585,735.50 be financed from Account #01-2516-4328 Gravel-Contracts Resurfacing;
    3. That 1,400 tonne of A-gravel and 1,400 tonne of 7/8 quarry at a total cost of $57,743.00 be financed accordingly from 24-TRANS-0053 – Roads (A) Con 10 E-15 Sideroad to 10 Sideroad (swamp rebuild) and 24-TRANS-0054 – Roads (A) Sideroad 15-Con 10 to Con13W Swamp; and
    4. That Staff be directed to enter into a contract for the supply and apply of maintenance gravel for the year 2025 and 2026 as follows:
      • A-Gravel – Per Tonne – 2025 - $16.00 2026 - $16.50
      • 7/8 Quarry – Per Tonne – 2025 - $21.25 2026 - $22.00
    Carried

Councillor Hampton proposed a motion to support an interest free loan to the Chesley Curling Club. 

Council directed staff to prepare a loan agreement to be presented at a future Council meeting.

  • 94-07-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Steinacker

    Be it Resolved that Council hereby directs staff to prepare an interest free loan agreement with the Chesley Curling Club in the amount of $50,000.

    Carried

Recreation Manager, Carly Steinhoff, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 93-07-2026
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that Council hereby,

    1. Accepts the proposal from Clarence H. Graham Design & Construction Ltd. in the amount of $674,383.00 inclusive of applicable taxes for the Chesley Community Centre roof replacement;
    2. That the Chesley Community Centre Roof Replacement be financed through Account 02-5015-4300; and
    3. That $119,248.30 be transferred from Reserve #7254 Rec Arena/Community Centres to fund the municipal portion of the overage of this project.
    Carried

Economic Development & Communications Coordinator, Jess Pridham, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 95-07-2023
    Moved by:Deputy Mayor Shaw
    Seconded by:Councillor Penner

    Be It Resolved that Council hereby,

    1. Accepts the quote from McCallum Metal Works Ltd. in the amount of $12,741.88 (inclusive of applicable taxes) for the replacement of the Paisley Bridge Flowerboxes subsequent to grant funds being awarded to the Municipality through the Spruce the Bruce program; and
    2. The funds for the costs for the Paisley Bridge Flowerboxes be removed from Account 01- 7220-4615.
    Carried

Economic Development & Communications Coordinator, Jess Pridham, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 96-07-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Penner

    Be It Resolved that Council hereby,

    1. Approves the Terms of Reference for the Chesley Community Working Group;
    2. That Councillor Steinacker be appointed to the Group;
    3. Directs staff to proceed with the recruitment of the Chesley Community Working Group; and
    4. Supports staff in the application of the “My Main Street” grant to support the mandate of the Chesley Community Working Group in 2024.
    Carried

Shaw:

Deputy Mayor Shaw attended a politicians meeting on Saturday at the Elmwood Community Centre.

Hampton:

Councillor Hampton attended a downtown banner meeting with Jess Pridham and Glenys Johnson, and will be attending a Fire Board Meeting.

Dudgeon:

Councillor Dudgeon was absent.

Steinacker:

Councillor Steinacker attended the Francis Street public meeting, went to the new library in Paisley.

Penner:

Councillor Penner has had questions regarding regarding the lack of a sidewalk to the Paisley school as well as the dog park.

Nickason:

Councillor Nickason attended a BASWR meeting, a wind turbine meeting and attended the Francis Street public meeting.

Hammell:

Mayor Hammell welcomed a new business owner to Arran-Elderslie, attended the Francis Street public meeting, participated in the Bruce County Public Works bonspiel. He noted that the Tara Horticultural Society will have a plant sale on May 5th. 

17.

 

Council passed the following resolution:

  • 97-07-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Penner

    Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to:

    ( )  the security of the property of the municipality or local board;

    (X)  personal matters about an identifiable individual, including municipal or local board employees; HR recruitment, Zoning Matters

    ( )  a proposed or pending acquisition or disposition of land by the municipality or local board;

    ( )  labour relations or employee negotiations;

    ( )  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

    ( )  advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    ( )  a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act;

    ( )  information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;

    ( )  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

    ( )  a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or

    ( )  a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 

     

    Staff authorized to Remain: 

    Item 1: CAO, Sylvia Kirkwood

    Item 2: CAO, Sylvia Kirkwood, Clerk, Christine Fraser-McDonald, CBO, Pat Johnston

    Carried
  • 98-07-2025
    Moved by:Councillor Steinacker
    Seconded by:Councillor Hampton

    Be It Resolved That Council of the Municipality of Arran-Elderslie does now return to the Open Session at 12:56 p.m.

    Carried

Direction was given to staff regarding the items in Closed Session.

Council passed the following resolution:

  • 99-07-2024
    Moved by:Deputy Mayor Shaw
    Seconded by:Councillor Hampton

    Be It Resolved; that Council of the Municipality of Arran-Elderslie adopt the minutes of the Closed Session dated March 11, 2024.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 100-07-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that By-law No. 18-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 18-2024 being a By-law to confirm the proceedings of the Regular Council meeting of the Municipality of Arran-Elderslie held Monday, March 25, 2024.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 101-07-2024
    Moved by:Councillor Penner
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that the meeting be adjourned to the call of the Mayor at 1:00 p.m.

    Carried
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