MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting

MINUTES

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Council Chambers
1925 Bruce Road 10, Chesley, ON
Council Present:
  • Mayor Steve Hammell
  • Deputy Mayor Jennifer Shaw - left at 11:35 a.m.
  • Councillor Ryan Nickason
  • Councillor Darryl Hampton
  • Councillor Brian Dudgeon
  • Councillor Moiken Penner
  • Councillor Peter Steinacker
Staff Present:
  • Sylvia Kirkwood - CAO
  • Christine Fraser-McDonald - Clerk
  • Julie Hamilton - Deputy Clerk
  • Carly Steinhoff - Recreation Manager
  • Pat Johnston - Chief Building Official - Present Electronically
  • Steve Tiernan - Fire Chief
  • Jessica Pridham, Economic Development & Communications Coordinator
  • David Munro - Interim Treasurer

Mayor Hammell called the meeting to order at 9:00 am. A quorum was present. 

  • March is Irish Heritage Month and March 17th is St. Patrick's Day.

Subsequent to further discussion, Council passed the following resolution:

  • 72-06-2024
    Moved by:Councillor Dudgeon
    Seconded by:Councillor Hampton

    Be It Resolved that the agenda for the Council Meeting of Monday, March 11, 2024 be received and adopted, as distributed by the Clerk.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 73-06-2025
    Moved by:Councillor Steinacker
    Seconded by:Councillor Nickason

    Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session held February 26, 2024.

    Carried

Mayor Hammell read a proclamation regarding Irish Heritage Month.

Council directed staff to prepare a letter of support for the Paisley Agricultural Society to apply for a grant for a mural for a sea can through Spruce the Bruce.

Council requested that the Works Manager provide an update on Clean Farms at the next available council meeting.

Subsequent to further discussion, Council passed the following resolution:

  • 74-06-2024

    Be It Resolved that the Council of the Municipality of Arran-Elderslie receives, notes, and files correspondence on the Council Agenda for information purposes.

Clerk, Christine Fraser-McDonald responded to questions from Members of Council. 

The Clerk noted that the new Terms of Reference noted that the committee composition suggested that at least five members should identify as having a disability.  This will be changed to three members which would allow for a better cross-section of community members.

Subsequent to further discussion, Council passed the following resolution:

  • 75-06-2024
    Moved by:Deputy Mayor Shaw - left at 11:35 a.m.
    Seconded by:Councillor Hampton

    Be It Resolved that Council hereby,

    1. That Council approves the Terms of Reference for the Arran-Elderslie Accessibility, Diversity, Inclusion and Equity Advisory Committee;
    2. That Councillor Steinacker be appointed to the Committee; and
    3. Directs staff to proceed with the recruitment of five (5) to seven (7) community members.
    Carried

Deputy Clerk, Julie Hamilton, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 76-06-2024
    Moved by:Councillor Steinacker
    Seconded by:Councillor Dudgeon

    Be It Resolved that Council hereby,

    1. Appoints Councillor Penner to the South Bruce O.P.P Detachment Board;
    2. Approves the Terms of Reference and formation of the South Bruce O.P.P. Detachment Board Community Appointee Advisory Committee; and
    3. Directs staff to convey the applicants for the recruitment of two (2) Community Appointees to the Board, to be appointed at large throughout the detachment area.
    Carried

13.2

 

Subsequent to further discussion, Council passed the following resolution:

  • 77-06-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that Council hereby,

    1. Receives the Council Remuneration and Expenses Report for 2023 for information.
    Carried

Deputy Mayor Shaw suggested that the loan for the Paisley Enhancement Committee be increased to $7,500.

Subsequent to further discussion, Council passed the following resolution:

  • 78-06-2024
    Moved by:Councillor Dudgeon
    Seconded by:Councillor Nickason

    Be It Resolved that Council hereby,

    1. Direct staff to prepare a five-year (5) interest-free loan in accordance with Section 7 of the Grant and Donation Policy in the amount of $15,000, payable by December 31, 2029, to the Tara Horticultural Society for the purpose of supporting the planting of 100 trees in Arran-Elderslie for the 100th anniversary of the Tara Horticultural Society;
    2. Direct staff to prepare an interest-free loan in accordance with Section 6 of Grant and Donation Policy in the amount of $7,500, payable by August 31, 2024, to the Paisley Community Enhancement Committee for the purpose of supporting the 150th Anniversary of Paisley Homecoming Event planned for July 12 – 14, 2024; and
    3. Approves a grant in the amount of $500 to the Arran-Tara Elementary School Climate Club for the purpose of purchasing trees from the Grey-Sauble Conservation Authority to support planting those trees in Arran-Elderslie for enhanced environmental stewardship.
    Carried

Recreation Manager, Carly Steinhoff, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 79-06-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Dudgeon

    Be It Resolved that Council hereby,

    1. Consider the options provided within this report regarding the future of the current Paisley Library building (274 Queen Street South) and direct staff to investigate the preferred option for this building and property and prepare a future Council report.
    Carried
  • 80-06-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Dudgeon

    Be it resolved that Council declares the exisiting library building, located at 274 Queen Street in Paisley, as surplus to the needs of the Municipality.

    Carried

Economic Development & Communications Coordinator, Jess Pridham, gave a verbal update to the Members of Council. 

She discussed local markets and the new volunteer recognition program.

Shaw:

Deputy Mayor Shaw attended a Grey Sauble Conservation meeting.

Hampton:

Councillor Hampton had nothing to report.

Dudgeon:

Councillor Dudgeon received a phone call regarding the fire training that was held at the Municipal Office.

Steinacker:

Councillor Steinacker attended a seminar regarding scams, wills and funerals which was presented by the OPP. 

Penner:

Councillor Penner had nothing to report.

Nickason:

Councillor Nickason attended two BASWR meetings and will be attending a subsequent BASWR meeting on March 13th. He will also be attending a Wind Turbine meeting on Thursday.

Hammell:

Mayor Hammell attended the Tara curling club fundraiser and attended a meeting with the Clerk and Chris Stephens regarding a Day of Mourning Event to be held in Chesley.

The Clerk noted that Chris Stephen, Vice President of the GBLC, had requested the use of the Chelsey Arena Hall for the Day of Mourning event on April 28, 2024.  This event will occur from 10:00 a.m. to 1:00 p.m.

Subsequent to further discussion, Council passed the following resolution:

  • 81-06-2024
    Moved by:Councillor Dudgeon
    Seconded by:Councillor Hampton

    Be it resolved that the Council of the Municipality of Arran-Elderslie hereby waives the rental fee of $317.72 (tax included) for the Chesley Arena Hall on April 28, 2024 from 10:00 a.m. to 1:00 p.m. for the Day of Mourning Event.

    Carried

17.

 

Subsequent to further discussion, Council passed the following resolution:

  • 86-06-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that By-law No. 15-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 15-2024 being a By-law to to deem Lots 11 and 12, East Side of Wellington Street, and Lots 12 and 13, West Side of Duke Street South on the Village Plan of Paisley (Plan 255) not to be within a registered plan of subdivision for the purposes of subsection 50(3) of the Planning Act, R.S.O. 1990, as amended.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 85-06-2024
    Moved by:Councillor Nickason
    Seconded by:Councillor Dudgeon

    Be It Resolved that By-law No. 16-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 16-2024 being a By-law to assess and levy the rates required for the lawful purposes of the Municipality of Arran-Elderslie for 2024.

    Carried
  • 82-06-2024
    Moved by:Councillor Nickason
    Seconded by:Councillor Hampton

    Be It Resolved, That the Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to:

    ( )  the security of the property of the municipality or local  board;

    ( )  personal matters about an identifiable individual, including municipal or local board employees;

    (X)  a proposed or pending acquisition or disposition of land by the municipality or local board; sale of surplus land

    ( )  labour relations or employee negotiations;

    ( )  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

    ( )  advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    ( )  a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act;

    ( )  information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;

    ( )  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

    ( )  a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or

    ( )  a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

    Staff Authorized to Remain:

    CAO Sylvia Kirkwood, Clerk Christine Fraser-McDonald and Brad Barfoot, Broker of Record Sutton-Sound Realty Inc.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 83-06-2024
    Moved by:Councillor Steinacker
    Seconded by:Councillor Dudgeon

    Be It Resolved That Council of the Municipality of Arran-Elderslie does now return to the Open Session at 11:35 a.m.

    Carried

Mayor Hammell confirmed that Council discussed only those matters identified in the above motion. 

Council passed the following resolution:

Subsequent to further discussion, Council passed the following resolution:

  • 84-06-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Steinacker

    Be it resolved that Council accepts the offer from 5002044 Ont Ltd in the amount of $155,500 for the surplus lot located at  the N/E corner of Arnaud and Albert Street, Paisley, legally described as Lot 1, Plan 255, and further directs staff to proceed with the negotiations for the sale of the lot and further that the Chief Administrative Officer and Clerk be authorized to sign on behalf of the Municipality.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 85-06-2024
    Moved by:Councillor Penner
    Seconded by:Councillor Dudgeon

    Be It Resolved; that Council of the Municipality of Arran-Elderslie adopt the minutes of the Closed Session dated February 12, 2024.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 87-06-2024
    Moved by:Councillor Nickason
    Seconded by:Councillor Hampton

    Be It Resolved that By-law No. 17-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 17-2024 being a By-law to confirm the proceedings of the Regular Council meeting of the Municipality of Arran-Elderslie held Monday, March 11, 2024.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 88-06-2024
    Moved by:Councillor Steinacker
    Seconded by:Councillor Nickason

    Be It Resolved that the meeting be adjourned to the call of the Mayor at 11:51 a.m.

    Carried
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