MUNICIPALITY OF ARRAN-ELDERSLIE

Special Council Meeting

MINUTES

Meeting No. 21-2021

Monday, August 30, 2021 at 9:00 A.m. - 12:00 P.m.

Council Chambers and via Teleconference

1925 Bruce Road 10, Chesley, ON

Council Present:

• Mayor Steve Hammell
• Deputy Mayor Mark Davis - Present Electronically
• Councillor Doug Bell - Present Electronically
• Councillor Brian Dudgeon - Present Electronically
• Councillor Melissa Kanmacher - Present Electronically
• Councillor Ryan Greig - Present Electronically
• Councillor Ryan Nickason - Present Electronically

Staff Present:

• Sylvia Kirkwood - CAO
• Christine Fraser-McDonald - Clerk
• Julie Reid - Deputy Clerk
• Scott McLeod - Public Works Manager
• Tracey Neifer - Treasurer

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1.

Call to Order

Mayor Hammell called the meeting to order at 9:00 am. A quorum was present. 

2.

Adoption of Agenda

Council passed the following resolution:

• 21-332-2021
  Moved by: Deputy Mayor Davis
  Seconded by: Councillor Nickason

  Be It Resolved that the agenda for the Special Council Meeting of Monday, August 30, 2021 be received and adopted, as distributed by the Clerk.

  Carried

3.

Disclosures of Pecuniary Interest and General Nature Thereof

None.

4.

Closed Session (if required)

The Mayor advised that Council go into Closed Session at  9:05 a.m. for the purpose of matters identified in the motion below.

• 21-333-2021
  Moved by: Deputy Mayor Davis
  Seconded by: Councillor Nickason

  Be It Resolved, That the Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to:

  ( ) the security of the property of the municipality or local board

  ( ) personal matters about an identifiable individual, including municipal or local board employees

  ( ) proposed or pending acquisition or disposition of real property 

  ( ) labour relations or employee negotiations

  ( X) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

  (X ) advice that is subject to solicitor-client privilege, including communications necessary for that purpose

  ( ) a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another act

  ( ) education or training of members of Council

  Staff Authorized to Remain:

  Sylvia Kirkwood, CAO

  Christine Fraser-McDonald, Clerk

  Others Authorized to Remain:

  Municipal Solicitor

  Carried

5.

Resolution to Reconvene in Open Session

Mayor Hammell confirmed that Council discussed only those matters identified in the above motion. 

Council passed the following resolution:

• 21-334-2021
  Moved by: Deputy Mayor Davis
  Seconded by: Councillor Nickason

  Be It Resolved that the Council of the Municipality of Arran-Elderslie does now return to the Open Session at 9:42 a.m.

  Carried

6.

Adoption of Recommendations Arising from Closed Session (If Any)

Direction was given to staff for items discussed in Closed Session. 

7.

Staff Reports

7.1

Facilities, Parks and Recreation

7.1.1

SRREC.21.20 ICIP Green Infrastructure Stream - 2021 Intake 

CAO, Sylvia Kirkwood provided Council with an overview of the report.  Members of Staff responded to questions from Council. 

Subsequent to further discussion, Council passed the following resolution:

• 21-335-2021
  Moved by: Deputy Mayor Davis
  Seconded by: Councillor Nickason

  Be It Resolved that Council hereby,         

  1. Direct Staff to prepare a grant application to Investing in Canada Infrastructure Program: Green Infrastructure Stream – 2021 Intake for the Watermain Replacement on Hamilton Street in Tara.
  Carried

8.

By-laws

8.1

By-Law No. 52-2021 Authorize EPCOR Agreement

CAO, Sylvia Kirkwood, provided an update to Council on the status of the EPCOR Agreement.  EPCOR representatives Mark Emmanuel and Andres Zumbado were available to address questions and concerns from Members of Council. 

EPCOR requires the agreement in place in order to move forward with the installation of the natural gas lines in Chesley.  There is a requirement to complete the in-water work portion of the project by September 15th and there is no guarantee that an extension will be granted if this timeline is not met.  Missing the deadline could jeopardize the installation of natural gas to Chesley residents before the winter season begins.  

Council agrees that meeting the deadline is an important part of this project. 

Members of Council raised concerns regarding the default of the second payment of the franchise fees during the implementation of the project.  

Mr. Emmanuel and Mr. Zumbado were unaware of the circumstances relating to the franchise fees agreement and indicated that they would take these concerns back to their organization to investigate the matter further.  Staff will follow up with EPCOR representatives by email to confirm the intentions of the Municipality to investigate the concerns brought forward and Staff will prepare a report for the September 13th Council meeting for Council's review and further discussion if necessary.  

Members of Council would also like to see the agreement reflect the replanting of trees that are removed due to the construction of the pipeline.  Mr. Emmanuel acknowledged this request and will take this item back to their corporate team as well.  

Staff will work with EPCOR to make the necessary changes to the agreement and get the final copy completed for signing as soon as possible so that work can proceed.   

Subsequent to further discussion, Council passed the following resolution:

• 21-336-2021
  Moved by: Deputy Mayor Davis
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 52-2021 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book. 

  By-law 52-2021 being a By-law to Authorize the execution of an agreement with EPCOR.

  Carried

8.2

By-Law No. 53-2021 Authorize agreement with James Special Services Inc. for By-Law Enforcement Services

Council passed the following resolution:

• 21-337-2021
  Moved by: Deputy Mayor Davis
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 53-2021 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book. 

  By-law 53-2021 being a By-law to Authorize the Execution of an Agreement between James Special Services and The Corporation of The Municipality of Arran-Elderslie for the provision of By-Law Enforcement Services

  Carried

8.3

By-Law No. 54-2021 Appoint a Municipal Law Enforcement Officer

Council passed the following resolution:

• 21-338-2021
  Moved by: Deputy Mayor Davis
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 54-2021 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book. 

  By-law 54-2021 being a By-law to Appoint a Municipal Law Enforcement Officer to enforce the By-Laws of the Municipality of Arran-Elderslie.

  Carried

9.

Confirming By-law

• 21-339-2021
  Moved by: Deputy Mayor Davis
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 55-2021 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

  By-law No. 55-2021 being a By-law to confirm the proceedings of the Regular Council meeting of the Municipality of Arran-Elderslie held Monday, August 30, 2021.

  Carried

10.

Adjournment

Council passed the following resolution:

• 21-340-2021
  Moved by: Deputy Mayor Davis
  Seconded by: Councillor Nickason

  Be It Resolved that the meeting be adjourned to the call of the Mayor at 10:18 a.m.

  Carried

11.

List of Upcoming Council meetings

September 13, 2021

September 27, 2021

October 12, 2021