MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting

MINUTES

Monday, July 08, 2024 at 9:00 A.m. - 4:00 P.m.

Council Chambers

1925 Bruce Road 10, Chesley, ON

Council Present:

• Mayor Steve Hammell
• Deputy Mayor Jennifer Shaw
• Councillor Ryan Nickason
• Councillor Darryl Hampton
• Councillor Peter Steinacker - absent

Council Absent:

• Councillor Brian Dudgeon - left at 12:40 p.m.
• Councillor Moiken Penner

Staff Present:

• Sylvia Kirkwood - CAO
• Christine Fraser-McDonald - Clerk
• Julie Hamilton - Deputy Clerk
• Scott McLeod - Public Works Manager
• Carly Steinhoff - Recreation Manager
• Pat Johnston - Chief Building Official - Present Electronically
• Steve Tiernan - Fire Chief
• David Munro - Interim Treasurer

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1.

Call to Order

Mayor Hammell called the meeting to order at 9:00 am. A quorum was present. 

2.

Mayor's Announcements (If Required)

The Grand Opening of the Paisley Library in its new location upstairs at the Paisley Community Centre will take place next Friday, July 12^th from 9:30 to 2:00 p.m. There will be remarks at 9:45 a.m. followed by a ribbon cutting ceremony at 10:00 am and then The Magic of Mr. Oh will begin at 10:30 a.m. There will be cake and refreshments provided as well.  

The Paisley 150^th Birthday celebrations will take place this weekend starting Friday, July 12^th at 6:00 p.m. and running until Sunday, July 14^th at 4:00 p.m. There is lots going on and the details and a schedule of events can be found on their website www.paisleyhoco.com.

Bruce Power will be hosting a Chesley Community Charity Fun Fair on Thursday, August 8^th from 4-7 p.m. at the Chesley Training Centre located at 60 Industrial Park Rd., which is the previous Durham Furniture location. The community is invited to attend and view parts of the facility and try out some of their interactive displays and training equipment. There will also be a BBQ by donation with proceeds going to the Chesley District Community School Breakfast Club.

If you’re looking for things to do this summer, check out our community calendar located on our website at www.arran-elderslie.ca. There are events for all ages in all of our communities. Also, if your hosting a non-profit event, you can also submit it to be added to the calendar from our website as well.

The pools in Chesley and Tara are now open for the summer! Public Swimming is available every weekday from 12:00pm to 2:00pm and 6:00pm to 7:30pm at both pools, at the Tara Rotary Pool on Saturdays from 2:00pm to 5:00pm and at the Chesley Community Pool on Sundays from 2:00pm to 5:00pm. The full schedule for the pools can be found on our website and social media. Also, a reminder that you can also cool off at one of our 3 splashpads located in Chesley, Tara or Paisley!

Our Summer Newsletter is being mailed out soon with the final tax billing! Details on the calendar, pools and other municipal news and information is included in the newsletter as well!

Just a reminder that in the months of July and August there is only one regular council meeting a month. The next regular council meeting will be on Monday, August 12^th at 9:00 a.m.

Council will go into Closed Session at 10:00 a.m.

3.

Adoption of Agenda

Subsequent to further discussion, Council passed the following resolution:

• 198-14-2024
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that the agenda for the Council Meeting of Monday, July 8, 2024 be received and adopted, as distributed by the Clerk.

  Carried

4.

Disclosures of Pecuniary Interest and General Nature Thereof

5.

Unfinished Business

6.

Minutes of Previous Meetings

6.1

June 24, 2024 - Regular Council Minutes

Subsequent to further discussion, Council passed the following resolution:

• 199-14-2023
  Moved by: Councillor Hampton
  Seconded by: Deputy Mayor Shaw

  Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session held June 24, 2024.

  Carried

7.

Business Arising from the Minutes

7.1

Notice of Motion - Councillor Hampton

Andrew James, MSS, had concerns regarding an exemption for people that are not home owners.  If there is a handicap tag visible in the vehicle there would not be a ticket for this.

Mr. James noted that there have not been a lot of calls for driveway obstruction in Chesley. They have no ability to run licence plates on the road side.  They would need addresses for exemptions.  

Councillor Hampton noted that he would be happy to amend the motion to allow for residential driveways only.

Council provided direction to municipal enforcement staff that there would be no ticketing for a trial period of one year.

• 200-14-2024
  Moved by: Councillor Hampton
  Seconded by: Deputy Mayor Shaw

  Whereas the Corporation of the Municipality of Arran-Elderslie has By-Law 46-2020 being a By-Law to regulate and control traffic and parking within the Municipality of Arran-Elderslie.

  Whereas  Section 12.1 No Parking of By-Law 46-2020 being a By-Law to regulate and control traffic and parking within the Municipality of Arran-Elderslie states that no person shall park a vehicle in front of or within 1 meter (39 inches) of a driveway or laneway or so as to obstruct vehicles in the use of a driveway or laneway.

  Whereas in consultation with Chesley community members, Section 12.1 No Parking of By-Law 46-2020 has created nuisance to home owners.  Examples provided included receiving tickets for obstructing your own laneway, creating challenges for seniors to traverse curbs instead of parking at the end of laneways (fall prevention) and preventing daycare providers from obstructing their own driveways (with their vehicles) to create a barrier for children exiting properties and vehicles entering properties for safety without concern of receiving a ticket for violating section 12.1 No Parking of By-Law 46-2020.

  Whereas, be it upon consideration of community information, evidence and discussion it is recommended that council support exempting By-Law 46-2020 Section 12.1 no person or homeowner shall park a vehicle in front of or within 1 meter (39 inches) of a residential driveway or laneway or so as to obstruct vehicles in the use of a residential driveway or laneway.

  Carried

8.

Minutes of Sub-Committee Meetings

9.

Public Meeting(s)

10.

Delegations 

10.1

Xplore Telecommunications Project - Tracy Chalifoux

Tracy Chalifoux of Xplore Telecommunications gave a presentation to Council.  They are working on a highspeed internet project to most rural parts of the province.  They are bringing fiber to Arran-Elderslie and they will be submitting permits to the Municipality for the project.

There may be some overlapping with other telecommunication businesses and this is normal.  They are connecting homes as identified by the province as needing highspeed internet.

He expects this project to be up and running by December, 2025.

Council thanked Mr. Chalifoux for his delegation.

11.

Presentations

12.

Correspondence

12.1

Requiring Action

12.2

For Information

• 204-14-2024
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that the Council of the Municipality of Arran-Elderslie receives, notes, and files correspondence on the Council Agenda for information purposes.

  Carried

12.2.1

Joint Media Release - Ontario Investing in Hospital Infrastructure

12.2.2

AMO Advocacy on Homelessness Encampments

13.

Staff Reports

13.1

CAO/Clerks 

Clerk, Christine Fraser-McDonald noted that the Clerk's Department is working on the "At Large" report/survey.  It will be brought back at a later Council meeting in October.

13.1.1

SRCLK.2024.05 - 2025 Regularly Scheduled Council Meetings

Clerk, Christine Fraser-McDonald responded to questions from Members of Council.   The schedule will be posted on the website as well as sent out to all Council members and staff.

13.1.2

SRCLK.2024.03 - Employee Recognition & Long-Term Service Policy

Clerk, Christine Fraser-McDonald responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 205-14-2024
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that Council hereby,

  1. That Council hereby approves the Employee Recognition & Long-Term Service Policy; and
     
  2. That Council directs staff to prepare the necessary by-law, including rescinding By-law 70 -13, for the next available Council meeting.
  Carried

13.1.3

SRCLK.2024.08 - 2026 Municipal Election – Telephone and Internet Service Provider Authorization with Simply Voting Inc.

Clerk, Christine Fraser-McDonald responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 206-14-2024
  Moved by: Deputy Mayor Shaw
  Seconded by: Councillor Nickason

  Be It Resolved that Council hereby,

  1. Authorizes the use of an alternate voting method for the 2026 election pursuant to the provisions of the Municipal Elections Act;
  2. Approves the use of telephone and internet as the preferred voting methods for the 2026 election;
  3. Authorizes Simply Voting Inc. as the service provider of telephone and internet voting services for the 2026 Municipal and School Board elections;
  4. Provides 2025 pre-budget approval to enter into a vendor contract with Simply Voting Inc.; and
  5. Directs staff to bring forward a bylaw to bring force and effect to the same.

      

  Carried

13.2

Finance 

13.3

Public Works 

13.3.1

SRW.24.10 Award Winter Sand Tender

Works Manager, Scott McLeod responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 207-14-2024
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that Council hereby,

  1. Award the contract for winter sand delivered to the Arran-Tara Shop, as per the terms and conditions posted by Bruce County, to Keith Snyder Construction Ltd., in the amount of $19,577.25 including HST, based on a volume of 1,100 tonnes of sand;
  2. Award the contract for winter sand delivered to the Elderslie Shop, as per the terms and conditions posted by Bruce County, to Walker Aggregates Ltd., in the amount of $24,679.20 including HST, based on a volume of 1,400 tonnes of sand;
  3. Authorize the purchase of winter salt in the amount of $9,977.90 including HST from Compass Minerals based on a volume of 125 tonnes; and
  4. That this purchase be financed from Account #01-2520-4340 – Winter Sand/Salt – Material & Supplies.
  Carried

13.3.2

SRWS.24.03 Arran-Elderslie and Abraflex Joint Water Infrastructure Upgrades

Water/Sewer Foreman, Chris Legge, responded to questions from Members of Council. 

This proposal only supports the one building and does not support the back lots on the property.  The watermain will become part of the municipal system.

Subsequent to further discussion, Council passed the following resolution:

• 201-14-2024
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that Council hereby,

  1. Authorizes Staff to proceed to finalize the agreement and plans associated with the proposed joint water infrastructure upgrades as outlined in report SRWS.24.03;
  2. Grants an exemption to Article 4.7 of By-Law 59-09 – Finance: Procurement Policy and authorizes R.F. King Contracting Ltd. to complete the works; and
  3. Directs staff to bring a bylaw forward following the satisfactory completion of the project to assume the infrastructure into the municipal water system.
  Carried

13.4

Building/Bylaw

13.5

Facilities, Parks and Recreation

13.6

Emergency Services 

13.7

Economic Development and Planning

Jennifer Legge noted that the summer students are holding    at the Hose Tower in Paisley for the 150th anniversary.

13.7.1

SRECDEV.2024.03 Municipal Identifier Signs Update

Economic Development & Communications Coordinator, Jennifer Isber-Legge, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 208-14-2024
  Moved by: Councillor Hampton
  Seconded by: Deputy Mayor Shaw

  Be It Resolved that Council hereby,

  1. Authorizes Staff to proceed to undertake the completion of the proposed eight municipal identifier signs in accordance with the locations as identified in report SRECDEV.2024.03;
  2. Grants an exemption to Article 4.7 of By-Law 59-09 – Finance: Procurement Policy and authorizes Signontario to fabricate and install the eight proposed municipal identifier signs; and
  3. Direct staff to move forward with securing the necessary sign permits from Bruce County, MTO or any other agency as required for installation of the signs.
  Carried

14.

Notice of Motion

14.1

Notice of Motion - Councillor Penner

Councillor Penner was absent and her Notice of Motion will be brought forward at a later date.

15.

Members Updates 

Shaw:

Deputy Mayor Shaw attended July Fest, South Bruce Grey Health Centre Annual General Meeting, SMART meeting, and will be attending the Paisley Homecoming and Library Opening.  She will also be attending the Allenford Ball Diamond ribbon cutting.

Hampton:

Councillor Hampton had nothing to report.

Dudgeon:

Councillor Dudgeon was absent.

Steinacker:

Councillor Steinacker was absent.

Penner:

Councillor Penner was absent.

Nickason:

Councillor Nickason attended a BASWR meeting, there will be Pub Nights at the Allenford Curling Club.

Hammell:

Mayor Hammell will be attending the Paisley 150th celebrations, will be attending the Library opening, attending the South Bruce Grey Health Centre Annual General Meeting, attended the grade 8 graduation at the Tara curling club, and attended July Fest.

16.

New Business

17.

By-laws

17.1

By-law 34-2024 - Local Official Plan Amendment L-2024-003 - Karcher

Subsequent to further discussion, Council passed the following resolution:

• 209-14-2024
  Moved by: Councillor Nickason
  Seconded by: Councillor Hampton

  Be It Resolved that By-law No. 34-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

  By-law 34-2024 being a By-law to adopt Amendment No. L-2024-003 to the Corporation of the Municipality of Arran-Elderslie Official Plan for lands described as Park Part Lot 13 North S/S (Paisley).

  Carried

17.2

By-law 35-2024 - Zoning By-law Amendment Z-2024-029 Karcher

Subsequent to further discussion, Council passed the following resolution:

• 210-14-2024
  Moved by: Councillor Hampton
  Seconded by: Deputy Mayor Shaw

  Be It Resolved that By-law No.35-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

  By-law 35-2024 being a By-law to amend Schedule A of By-law 36-09, as amended, for Part Park Lot 113, North S/S, 174 North Street Paisley.

  Carried

17.3

By-Law 36-2024 Authorize the Use of an Alternative Voting Method for the 2026 Municipal Election

Council passed the following resolution:

• 211-14-2024
  Moved by: Deputy Mayor Shaw
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 36-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book. 

  By-law 36-2024 being a By-law to Authorize the Use of an Alternative Voting Method for the 2026 Municipal Election.

  Carried

18.

Closed Session (10:30 a.m.)

Subsequent to further discussion, Council passed the following resolution:

• 202-14-2024
  Moved by: Councillor Nickason
  Seconded by: Councillor Hampton

  Be It Resolved, That the Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to:

  ( )  the security of the property of the municipality or local  board;

  (X)  personal matters about an identifiable individual, including municipal or local board employees; staffing matters

  (X)  a proposed or pending acquisition or disposition of land by the municipality or local board; surplus lands

  ( )  labour relations or employee negotiations;

  ( )  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

  ( )  advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  ( )  a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act;

  ( )  information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;

  ( )  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

  ( )  a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or

  ( )  a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  Staff Authorized to Remain:

  Item 1 - Jason Clement, Ward & Uptigrove

  Item 2 - CAO Sylvia Kirkwood, Clerk Christine Fraser-McDonald, Kevin Thompson, SV Law

  Item 3 - CAO Sylvia Kirkwood, Clerk Christine Fraser-McDonald

  Item 4 - CAO Sylvia Kirkwood, Clerk Christine Fraser-McDonald and Treasurer David Munro

  Item 5 - CAO Sylvia Kirkwood, Clerk Christine Fraser-McDonald, Fire Chief Tiernan

  Item 6 - CAO Sylvia Kirkwood, Clerk Christine Fraser-McDonald, and Recreation & Facilities Manager Carly Steinhoff

  Carried

19.

Resolution to Reconvene in Open Session

Subsequent to further discussion, Council passed the following resolution:

• Be It Resolved That Council of the Municipality of Arran-Elderslie does now return to the Open Session at 12:34 p.m.

20.

Adoption of Recommendations Arising from Closed Session (If Any)

Direction was given to Ward and Uptigrove staff, Jason Clement for item 1.

Item 2 - Direction was given to Solicitor Kevin Thompson and Municipal Staff.

Item 3 - Direction was given to Municipal Staff.

Item 4 - Direction was given to Municipal Staff.

Item 5 - Direction was given to Municipal Staff.

Item 6 - Direction was given to Municipal Staff.

21.

Adoption of Closed Session Minutes

21.1

June 10 and June 24 Closed Minutes

• 203-14-2024
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved; that Council of the Municipality of Arran-Elderslie adopt the minutes of the Closed Session dated June 10, 2024 and June 24, 2024.

  Carried

22.

Confirming By-law

22.1

By-law 37-2024 - Confirming By-law

Subsequent to further discussion, Council passed the following resolution:

• 212-14-2024
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 37-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

  By-law 37-2024 being a By-law to confirm the proceedings of the Regular Council meeting of the Municipality of Arran-Elderslie held Monday, July 8, 2024.

  Carried

23.

Adjournment

Subsequent to further discussion, Council passed the following resolution:

• 213-14-2024
  Moved by: Councillor Nickason
  Seconded by: Councillor Hampton

  Be It Resolved that the meeting be adjourned to the call of the Mayor at 1:32 p.m.

24.

List of Upcoming Council meetings

• August 12, 2024
• September 9, 2024
• September 23, 2024