MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting

MINUTES

-
Council Chambers and via Teleconference
1925 Bruce Road 10, Chesley, ON
Council Present:
  • Mayor Steve Hammell
  • Deputy Mayor Mark Davis
  • Councillor Doug Bell
  • Councillor Brian Dudgeon
  • Councillor Melissa Kanmacher
  • Councillor Ryan Greig
Staff Present:
  • Sylvia Kirkwood - CAO
  • Christine Fraser-McDonald - Clerk
  • Julie Hamilton - Deputy Clerk
  • Scott McLeod - Public Works Manager
  • Tracey Neifer - Treasurer
  • Carly Steinhoff - Recreation Manager - electronically
  • Pat Johnston - Chief Building Official - Present Electronically

Mayor Hammell called the meeting to order at 9:00 am. A quorum was present. 

Mayor Hammell noted that this Friday September 30th is Truth and Reconciliation Day.  

He thanked Chelsea Campbell and CAO Sylvia Kirkwood for their contributions to recognize Queen Elizabeth's passing.

Council passed the following resolution: 

  • 275-13-2022
    Moved by:Councillor Bell
    Seconded by:Deputy Mayor Davis

    Be It Resolved that the agenda for the Council Meeting of Monday, September 26, 2022 be received and adopted, as distributed by the Clerk.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 276-13-2022
    Moved by:Councillor Dudgeon
    Seconded by:Councillor Greig

    Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session held September 12, 2022.

    Carried

Mayor Steve Hammell called the public meeting to order at 9:00 a.m.  He stated that the purpose of the public meeting was to consider a proposed Zoning By-law Amendment Z-2022-070 for Vernon and Gloria Weppler.

 Luisa Vacondio, Planner for the County of Bruce, attended the meeting. She noted that the purpose of the application is to facilitate a surplus farm dwelling severance. The subject lands are located at 204 Concession 2 Arran and are legally described as Lot 32, Concession 2, Geographic Township of Arran, Municipality of Arran-Elderslie. The proposed severed lands will be approximately 2.0 hectares in area and will maintain their residential use. The severed lands will include the house and shed. The proposed retained lands will be approximately 38.47 hectares in area and will maintain its agricultural use. The barn currently existing on the subject lands will be demolished and the land returned back to agriculture, resulting in no buildings on the retained farm lands. 


A site-specific Zoning By-law Amendment is required to change the zoning on the retained lands. The retained lands are proposed to be rezoned from General Agriculture (A1) to General Agriculture Special (A1-xx) to permit a reduced lot area of 38.47 hectares whereas 39 hectares are required. The site-specific amendment would also prohibit future residential uses on the retained farmlands, in accordance with the policies of the PPS and the County Official Plan. The severed lands do not require a Zoning By-law Amendment as they comply with the requirements of the General Agriculture (A1) Non-Farm lot. 

 Ms. Vacondio reviewed the Staff Report with Members of Council.

Comments were received from the following agencies:

  • Arran-Elderslie Public Works: No comments or concerns at this time.  
  • Grey Sauble Conservation Authority: No objection. Comments attached. 
  • Historic Saugeen Metis: No objection or opposition.  
  • Hydro One: No comments or concerns.  
  • Transportation and Environmental Studies: No comment. 

The Mayor asked Members of Council if they had any questions.

There were no questions from Members of Council.

The Mayor asked if the applicant or agent were present and wished to make a submission. 

Planner Ron Davidson was present and noted that consent application will be stamped with the name of the son.  The next process will be for the County to grant consent.  The CBO will have to provide correspondence that the barn has been removed.

The Mayor asked if any members of the public wished to make a submission either in favour or opposed to the proposed application. 

The Clerk confirmed that no written submissions had been received in relation to the application.

Members of Council and the public were provided a final opportunity for questions prior to the closing of the public meeting. 

No further questions were raised and the Mayor declared the public meeting closed at 9:17 a.m.

Subsequent to further discussion, Council passed the following resolution:

  • 277-13-2022
    Moved by:Councillor Greig
    Seconded by:Councillor Bell

    That Council approve Zoning By-law Amendment Z-2022-070 and the necessary by-law be forwarded to Council for adoption at the next available meeting.

    Carried

Mr. Loney addressed Council regarding the Regional Relief Economic Development Pilot Project.

He noted that this pilot project would take the form of a short term “relief” contract, hired as part of the Planning and Development department that would provide coordination and assistance on key economic development projects in conjunction with specific local municipalities. 

This program would provide local municipalities with the support needed to undertake larger scale strategic projects such as economic development strategies, community improvement plan redevelopment, business retention program development and identification of developable lands and opportunities. 

This program is not intended to replace any existing municipal position and is structured in order to support continuing to build that capacity.  Local municipalities with currently vacant economic development roles (at time of this report Northern Bruce Peninsula and Arran-Elderslie) will each receive the equivalent of 2 days a week of support from this position, while the remaining day will be distributed amongst others to provide target support on priority economic development projects.  These projects will be defined by each individual local municipality.  

For municipalities receiving the higher levels of support, the following will be undertaken in addition to support on priority economic development projects: execution of an MOU outlining the priority projects and scope of work to be completed, as well as serving as an understanding of the full breadth of the pilot, dedicated time for assistance with both development of positions based on needs and the recruiting of these positions, and training with the existing position and county staff with the new resource who was successful at the local municipality. It is anticipated that there will be approximately 2 months of overlap to assist in training and onboarding these new resources. 

There will be focus on both urban and rural areas.

Council directed the CAO to work with Mr. Loney to finalized and sign the document.

Council thanked Mr. Loney for his presentation.

Subsequent to further discussion, Council passed the following resolution:

  • 278-13-2022
    Moved by:Deputy Mayor Davis
    Seconded by:Councillor Greig

    Be it Resolved that Council supports the resolution presented by the Municipality of Brighton requesting support for streamlining the governing legislation for Physicians in Ontario and further that this motion be circulated to Premier of Ontario, the Minister of Health, MPP Rick Byers, and all municipalities across Ontario and the Association of the Municipalities of Ontario (AMO) for endorsement.

    Carried

Mayor Hammell recessed the meeting and discussed Item 5.3 of the Procedure By-law and the Council Code of Conduct.  He advised Councillor Kanmacher that she had disclosed confidential information from a closed session and referred her to the Council Code of Conduct.  

She noted that she was looking for clarification on the item.

CAO Sylvia Kirkwood noted that staff will respond back to the correspondence received.  Staff will work with the County to sign the Memorandum of Understanding with the County.  A report will come back to Council so that the position can be filled as soon as possible.  The position will be posted based on Council's direction.  The County has already commenced their recruitment process and Arran-Elderslie will be moving as fast a possible for our recruitment process.

Subsequent to further discussion, Council passed the following resolution:

  • 279-13-2022
    Moved by:Councillor Dudgeon
    Seconded by:Councillor Greig

    Be It Resolved that the Council of the Municipality of Arran-Elderslie receives, notes, and files correspondence on the Council Agenda for information purposes.

    Carried

The Clerk discussed her report with Council regarding 2023 regularly schedule council meetings.  This report was for information purposes.

12.2

 

Treasurer Tracey Neifer provided a demonstration of the PSD Citywide Citizen Request Portal.

Council thanked the Treasurer for her demonstration.

Works Manager, Scott McLeod responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 284-13-2022
    Moved by:Councillor Greig
    Seconded by:Deputy Mayor Davis

    Be It Resolved that Council hereby,

    1. Award the contracts for winter sand and salt, as per the terms and conditions posted by Bruce County, to Ron Gibbons Construction in the amount of $43,865 plus HST, based on a volume of 3,100 tonnes of sand and $12,710 plus HST for the salt from Compass Minerals, and
    2. That this purchase be financed from Account #01-2520-4340 – Winter Sand/Salt – Material.
    Carried

Works Manager, Scott McLeod responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 286-13-2022
    Moved by:Councillor Dudgeon
    Seconded by:Councillor Greig

    Be It Resolved that Council hereby,

    1. Approve the purchase of a 2022 Compact Tractor, with attachments, from Robert’s Farm Equipment in the amount $61,288.00 plus HST and that the purchase be financed from Capital Project #02-3419.

    Carried

None.

Recreation Manager, Carly Steinhoff, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 287-13-2022
    Moved by:Councillor Greig
    Seconded by:Councillor Dudgeon

    Be It Resolved that Council hereby,

    1. Accepts the proposal from Roth IAMS to complete the Facility Condition Assessment for the Chesley, Paisley and Tara Community Centres at a cost of $26,017.06 including applicable taxes, which will be funded through Operating Account 01-5015-9020 Transfer to Capital.
    Carried

Planner Daniel Kingsbury updated Council on this zoning application for the former Paisley Inn regarding additional comments that had been received by the Planning Department.

Subsequent to further discussion, Council passed the following resolution:

  • 288-13-2022
    Moved by:Councillor Dudgeon
    Seconded by:Councillor Bell

    That Council approve Zoning Bylaw Amendment Z-2022-064  - Paisley Inn and that the necessary
    Bylaw be adopted.

    Carried

None at this time.

Davis:

Deputy Mayor Davis attended the Tara Fall Fair and attended the All-Candidates meeting.

Bell:

Councillor Bell attended the All-Candidates meeting.

Dudgeon:

Councillor Dudgeon had nothing to report.

Greig:

Councillor Greig attended the Legion Breakfast, the Tara Fall Fair and All-Candidates meeting  There will be a Grey Sauble Conservation Authority meeting. The Tara Splash pad also hosted a fund raising event.

Kanmacher:

Councillor Kanmacher attended the Teeswater Bridge meeting, and will be attending the mural submissions.

Nickason:

Councillor Nickason was absent.

Hammell:

Mayor Hammell spoke at the Tara Fall Fair, attended the Artists Talk in Paisley and will be attending the mural meeting. There will be a meeting for the Mayors and MPP regarding their concerns about the closure of the Chesley Emergency Room.

None.

16.

 

Subsequent to further discussion, Council passed the following resolution:

  • 289-13-2022
    Moved by:Councillor Greig
    Seconded by:Councillor Dudgeon

    Be It Resolved that By-law No. 53-2022 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 53-2022 being a By-law to rezone the lands described as Plan 12, Lot 3 and 4, Part Lot 2, Part Lot 5, ROWE N/S  (Village of Paisley), Roll Number 4103-410-001-13100 to amend the Municipality’s Zoning By-Law (36-09) to permit a 13.7 metre building as well as to permit more than 50% of the ground floor area to be used for residential space. If approved, the amendment will allow for a new commercial and residential four-storey structure that will include 35 apartment and townhouse units at 604 Queen Street South in Paisley. 

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 290-13-2022
    Moved by:Councillor Greig
    Seconded by:Deputy Mayor Davis

    Be It Resolved that By-law No. 54-2022 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 54-2022 being a By-law to authorize the execution of a Retainer of Services from Aird & Berlis LLP as the Integrity Commissioner for the Municipality of Arran-Elderslie.

     

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 291-13-2022
    Moved by:Councillor Dudgeon
    Seconded by:Councillor Bell

    Be It Resolved that By-law No.55-2022 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.


     By-law 55-2022 being a By-law to Appoint the Fire Chief as the Community Emergency Management Coordinator (CEMC)

    Carried

The Mayor advised that Council go into Closed Session at 10:30 a.m. for the purpose of matters identified in the motion below.

Subsequent to further discussion, Council passed the following resolution:

  • 280-13-2022
    Moved by:Deputy Mayor Davis
    Seconded by:Councillor Dudgeon

    Be It Resolved, That the Council of the Municipality of Arran-Elderslie does now go into closed session at 10:30 a.m. to discuss an item(s) which relates to:

    ( ) the security of the property of the municipality or local board

    (X) personal matters about an identifiable individual, including municipal or local board employees (Employee Matter).

    ( ) proposed or pending acquisition or disposition of real property 

    ( ) labour relations or employee negotiations

    ( ) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

    ( ) advice that is subject to solicitor-client privilege, including communications necessary for that purpose

    ( ) a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another act

    ( ) education or training of members of Council

    Staff Authorized to Remain:  CAO Sylvia Kirkwood and Clerk Christine Fraser-McDonald

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 281-13-2022
    Moved by:Councillor Dudgeon
    Seconded by:Councillor Bell

    Be It Resolved That Council of the Municipality of Arran-Elderslie does now return to the Open Session at 11:34 a.m.

    Carried

Direction was given to staff in Closed Session for item 1.

Subsequent to further discussion, Council passed the following resolution:

  • 282-13-2022
    Moved by:Councillor Bell
    Seconded by:Deputy Mayor Davis

    Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Closed Session dated July 21, 2022, August 15, 2022 and September 12, 2022.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 292-13-2022
    Moved by:Deputy Mayor Davis
    Seconded by:Councillor Greig

    Be It Resolved that By-law No. 56-2022 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

     

    By-law 56-2022 being a By-law to confirm the proceedings of the Regular Council meeting of the Municipality of Arran-Elderslie held Monday, September 26, 2022.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 293-13-2022
    Moved by:Councillor Greig
    Seconded by:Councillor Kanmacher

    Be It Resolved that the meeting be adjourned to the call of the Mayor at 12:20 p.m.

    Carried