MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting

MINUTES

-
Council Chambers
1925 Bruce Road 10, Chesley, ON
Council Present:
  • Mayor Steve Hammell
  • Deputy Mayor Jennifer Shaw
  • Councillor Ryan Nickason
  • Councillor Darryl Hampton
  • Councillor Brian Dudgeon
  • Councillor Moiken Penner
  • Councillor Peter Steinacker
Staff Present:
  • Christine Fraser-McDonald - Clerk
  • Julie Hamilton - Deputy Clerk
  • Scott McLeod - Public Works Manager
  • Carly Steinhoff - Recreation Manager
  • Pat Johnston - Chief Building Official - Present Electronically
  • Steve Tiernan - Fire Chief
  • David Munro - Interim Treasurer
  • Jennifer Isber-Legge - Economic Development & Communications Coordinator
  • Emily Dance, CAO

Mayor Hammell called the meeting to order at 9:00 am. A quorum was present. 

  • Just a reminder that the Santa Claus Parades are coming up:
    • Paisley – November 29
    • Chesley – December 6
    • Tara – December 7
  • The Tara, Chesley and Paisley Christmas Toy Drives have started.  Look for bins in your local stores to drop off toys to support families in Arran-Elderslie.

Subsequent to further discussion, Council passed the following resolution:

  • 336-23-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that the agenda for the Council Meeting of Monday, November 25, 2024 be received and adopted, as distributed by the Clerk.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 337-23-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Steinacker

    Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session held November 12, 2024.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 338-23-2024
    Moved by:Councillor Nickason
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Special Council Session held November 12, 2024.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 339-23-2024
    Moved by:Councillor Steinacker
    Seconded by:Councillor Penner

    Be It Resolved that Council receives the Tara Working Group Minutes of  October 16, 2024 for information purposes.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 340-23-2024
    Moved by:Councillor Hampton
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that Council receives the Chesley Working Group Minutes of October 16, 2024 for information purposes.

    Carried

Mayor Steve Hammell called the public meeting to order at 9:06 a.m.  He stated that the purpose of the public meeting was to consider a proposed Zoning By-law Amendment for Caley’s Grain Inc. c/o Jim Caley, Agent, Ron Davidson Land Use Planning Consultant Inc.  The property is located on Concession 4 of Arran.

Megan Stansfield, Planner for the County of Bruce, presented her report.

The purpose of the Zoning By-Law Amendment application is to amend the current 'A1-26-2024' zoning of the retained parcel by reducing the 'minimum lot area' requirement for an agricultural lot in the 'A1' zone to 37.88 hectares. The Amendment would also change the current 'A1-26-2024' zoning of the severed parcel to 'A1'. The zoning by-law amendment is required to facilitate the severance of a non-farm residential parcel, from the agricultural lands. A non-farm residential parcel was severed from the original crown lot, earlier this year. The property is designated Rural in the County Official Plan, so is not subject to the standard ‘surplus farm dwelling severance’ requirements.

Comments were received from the following agencies:

  • Saugeen Ojibway Nation Environment Office: No comments received, but the property is within an area of high archaeological potential; an archaeological assessment is required as a condition of consent.  
  • Municipality of Arran-Elderslie:  Parkland Dedication will be required
  • Bruce County Transportation: No comment
  • Saugeen Valley Conservation Authority:  A portion of the retained property is within the SVCA Approximate Screening Area, however no development is proposed, so an SVCA permit is not required. Comments provided in full below.
  • Hydro One: No comments or concerns.
  • Town of Saugeen Shores: No comments. 

The Mayor asked Members of Council if they had any questions.

Council had no further questions. 

The Mayor asked if the applicant or agent were present and wished to make a submission. Ron Davidson, planner for the applicant noted that this does conform to the Official Plan and is consistent with the Provincial Policy Statement.  These lands are rural rather than in the agricultural designation. There has already been a surplus farm dwelling severed from these lands and are allowed to sever a second lot.  There is a large separation distance from this proposed lot and any farm uses at this time.  The setback depends on what type of farm operation is built.

The Mayor asked if any members of the public wished to make a submission either in favour or opposed to the proposed application.

Dave Lyness owns the properties on both sides of this farm.  He does not agree with all the severances and feels that there is not an area for a good entrance. 

Jan Hartman asked if this severance would affect her property taxes.

The Mayor asked the Clerk if any written submissions had been received. The Clerk confirmed that she had not received any correspondence regarding this proposal.

Members of Council and the public were provided a final opportunity for questions prior to the closing of the public meeting. Council had concerns regarding the potential entrance and sight lines.

The Mayor declared the public meeting closed at 9:33 a.m.

  • 341-23-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Steinacker

    Be it Resolved that subject to a review of submissions arising from the public meeting, that Council approve Zoning By-law Amendment Z-2024-056 for Caley c/o Davidson and the necessary by-law be forwarded to Council for adoption at the next available Council meeting.

    Defeated

    Please see Agenda Item 16.3 - Motion to Reconsider this item


Subsequent to further discussion, Council passed the following resolution:

  • 342-23-2024
    Moved by:Councillor Penner
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that By-law No. 63-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 63-2024 being a By-law to remove certain lands from Part Lot Control in the Municipality of Arran-Elderslie, described as Lot 5 East of Queen Street North, Plan No. 13, Paisley,  Municipality of Arran-Elderslie, County of Bruce, designated as Parts 1 to 10, Reference Plan 3R-10935.

    Carried

Grey Sauble Conservation Authority CAO Tim Lanthier made a presentation to Council.

He noted that for Arran-Elderslie in 2024 they:

  • Planted and/or distributed nearly 3000 trees.
  • Supported Arran-Tara Elementary School’s Climate Action Club in planting 100 native trees along the Sauble River in Tara.
  • Renewed 7 Risk Management Plan under the DWSP program.
  • Supported the annual Children’s Water Festival in Chesley.
  • Completed 15 permit and planning reviews within the municipality.
  •  Collect water quality samples from 4 sample locations.
  • Monitor rainfall and streamflow data from 4 gauge locations

The Conservation Authority is 50.5% Self-Generated funding, 42.9% Municipal Levy Funding and  6.6% Provincial Funding.  Arran-Elderslie's levy is expected to increase by $2,233.

Conservation authority levies are based on the current value assessment (CVA) of properties within a municipality. This assessed value is modified based on the percentage of a municipality within the watershed. The levy rate per $1000 of assessment is the same across the watershed. In 2025, that cost is proposed to be $0.11456 per $1000 of assessment. This means that a house assessed at $650,000 would pay
$74.46 per year toward the levy. This is up $1.93 from 2024.

Mr. Lanthier discussed the proposed Administration Center renovations.  The Administration Centre built in the mid-1970s.  There are issues with layout, noise, reception, accessibility, IT, HVAC, and wiring. The building will be fully accessible (AODA Standards). Including ancillary costs (rental, furniture/fixtures, and professional fees) brings the total to approximately $3.0M. This means the approximate annual cost for Arran-Elderslie is $5,000.

Council thanked CAO Lanthier for his presentation.

Bruce County CAO Christine MacDonald and Aaron Stauch, Director Government Relations  gave their presentation to Council regarding Bruce County's investment in local services.

They noted that Bruce County provides upper-tier services to the eight local municipalities in the County. Each of those municipalities contribute a portion of their tax levy to Bruce County. Using the 2022 Financial Information Returns and service volume data they can benchmark the investment in local services Bruce County makes in each community.

They collect 56.5 million in levy contributions and provide 121.5 million in services to the lower tiers.  Bruce County has the second lowest expenditures while receiving the lowest amount of grants from the government.  They are trying to provide an equal amount of service to all municipalities.  

Council thanked CAO MacDonald and Mr. Stauch for their presentation.

Krista Miller, Bruce County Emergency Management Specialist, discussed the Bruce County Emergency Management Program with Council.

Emergency Management is covered by the Emergency Management and Civil Protections Act. Each municipality must have an emergency management plan as well as an emergency control group.  These have to be presented and approved annually. 

She noted that there are five Pillars of Emergency Management:

  • Prevention
  • Mitigation
  • Preparedness
  • Response
  • Recovery

Their crisis communication plan is in progress and well as continuing to enhance their training programs.

Council thanked Ms. Miller for her presentation.

Fire Chief, Steve Tiernan, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 343-23-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Steinacker

    Be It Resolved that Council hereby,

    1. Receives for information SRFIRE.24.05 regarding Bruce County Emergency Management Support; and
    2. Approves entering into an agreement with Bruce County to support Arran-Elderslie’s Emergency Management program in 2025.
    Carried

Council directed staff to prepare three delegations regarding:

  1. Rise in OPP costs -  Council directed staff to coordinate with the other municipal members of the South Bruce OPP Detachment Board to create a joint delegation.
  2. Upgrade to infrastructure projects - Bridges
  3. ER Closures - extending ER hours

Subsequent to further discussion, Council passed the following resolution:

  • 344-23-2024
    Moved by:Councillor Hampton
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that the Council of the Municipality of Arran-Elderslie receives, notes, and files correspondence on the Council Agenda for information purposes.

    Carried

12.1

 

Treasurer, David Munro, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 345-23-2024
    Moved by:Deputy Mayor Shaw
    Seconded by:Councillor Penner

    Be It Resolved that Council hereby,

    1. Receives Report SRFIN.24.18 – Reserves and refers to it during the 2025 Budget process;
    2. Directs staff to clean up Reserve accounts as follows:
      1. Close the Bijou/Old Town Hall Reserve (01-0000-7215) in 2024 and take $892 from the Working Capital Reserve (01-0000-7210)
      2. Close the Cannabis Legalization Reserve (01-0000-7341) in 2024 and move $15,000 to the 2024 By-law operating account 01-2044-5900 (Misc. Revenue)
      3. Close the Cemeteries Reserve (01-0000-7342) in 2024 and move $3,852 to the 2024 Cemetery operating account 01-4011-5900 (Misc. Revenue)
      4. Close the MMAH Municipal Efficiency Reserve (01-0000-7213) in 2024 as the balance is now zero as this was a one-time grant.
      5. Close the Grants Reserve (01-0000-7214) in 2024 and move $25,151 to the Bridge Reserve account 01-0000-7264
      6. Close the Paisley Landfill Reserve (01-0000-7280) in 2024 and move $2,570 to the Arran Landfill Reserve account 01-0000-7281
      7. Close the Community Well-Being Reserve account (03-0000-7240) in 2024 as the agreement has expired and the balance is now zero,
    Carried

Interim Treasurer, David Munro, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 246-23-2024
    Moved by:Deputy Mayor Shaw
    Seconded by:Councillor Hampton

    Be It Resolved that Council hereby,

    1. Receive 2025 Capital Budget Draft 2 and direct staff to incorporate today’s input and come back with Draft 3;
    2. Receive 2025 Operating Budget Draft 2 and direct staff to take today’s input and come back with Draft 3;
    3. Approves a 3.5% increase to the Grants and Donations budget for 2025
    4. Approves the Grants and Donations requests included in Schedule ‘D’ of By-Law 45-201 in the amount of $26,346.02
    5. Approves the Grants and Donations be included in the 2025 Municipality of Arran-Elderslie Budget as outlined in Appendix ‘D’
    6. Council supports a $200,000 fund raising goal in connection with the new Fire Hall project to allow the fundraising campaign to begin;
    7. Approves that the new Paisley Fire Hall & Public Works building may be partially funded by Development Charges should they be approved at a later date.
    Carried

Deputy Clerk, Julie Hamilton, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 346-23-2024
    Moved by:Deputy Mayor Shaw
    Seconded by:Councillor Dudgeon

    Be It Resolved that Council hereby,

    1. Receives report SRDPCLK.24.12 2025 Fees and Charges By-Law Updates; and
    2. Approve the proposed fees and charges attached as Appendix A to this report; and
    3. Further directs staff to bring back a by-law at the December 9, 2024, Council meeting to bring force and effect to the 2025 Fees and Charges on January 1, 2025.
    Carried

12.2

 

CAO Emily Dance responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 347-23-2024
    Moved by:Councillor Penner
    Seconded by:Councillor Nickason

    Be It Resolved that Council hereby,

    1. Receives Report SRCAO.2024.11; and
    2. Directs staff to bring forward an Energy Procurement Development Policy that outlines the requirements and procedure for energy development proposals for the Municipality of Arran-Elderslie.
    Carried

CAO Emily Dance responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 348-23-2024
    Moved by:Councillor Dudgeon
    Seconded by:Councillor Steinacker

    Be It Resolved that Council hereby,

    1. Receives Report SRCAO.2024.12 - Payment in Lieu of Parking
    2. Directs staff to bring forward a Payment in Lieu of Parking Policy that outlines the requirements and procedure for Payment in Lieu of Parking in the Commercial Zone (C1, C2, C3 and C4)
    Carried

12.3

 

Clerk, Christine Fraser-McDonald responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 349-23-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Penner

    Be It Resolved that Council hereby,

    1. Receives Report SRCLK.2024.15 – Disposal of Surplus Municipal Lands – Alma Street, Paisley
    2. Declares these lots as surplus to the needs of the Municipality;
    3. Directs staff to bring forward a by-law to stop up and close, declare surplus with the intent to sell the portion of Alma Street.
    Carried

Clerk, Christine Fraser-McDonald responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 350-23-2024
    Moved by:Councillor Nickason
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that Council hereby,

    1. Receive Report SRCLK.2024.16 for information - Medical Clinic Lease Agreements.
    2. That Council approve the attached lease agreements for the Brockton and Area Family Health Team – Chesley Medical Clinic and Paisley Medical Clinic.
    3. That Council authorizes the Mayor and Clerk to execute the agreements on behalf of the Municipality.
    4. That a By-law be brought to the next available Council meeting to enter into these agreements.
    Carried

Clerk, Christine Fraser-McDonald responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 351-23-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Penner

    Be It Resolved that Council hereby,

    1. Receive Report SRCLK.2024.17 – Paisley Curling Club Lease Agreement.
    2. That Council approves the attached lease agreement for the Paisley Curling Club.
    3. That Council authorizes the Mayor and Clerk to execute the agreement on behalf of the Municipality.
    4. That a By-law be brought to the next available Council meeting to enter into this agreement.
    Carried

Clerk, Christine Fraser-McDonald responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

  • 352-23-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Penner

    Be It Resolved that Council hereby,

    1. Receives Report ;
    2. Directs staff to proceed with registering for the E-File portal to submit appeals to the Ontario Land Tribunal;
    3. And further that the Clerk be authorized as the Level-1 Administrator for the E- file portal.
    Carried

Shaw:

Deputy Mayor Shaw attended a SMART meeting, Tara Community Working Group and the update for the South Bruce Grey Hospital.  She also attended the Quilt of Valor presentation, attended an NII retirement event, Paisley Late Night Social, and the Paisley Concert Choir.

Hampton:

Councillor Hampton attended the South Bruce Grey Health Centre for the hospital, Chesley Community Working Group meeting, and will be attending the Chesley Fire Board meeting.  He thanked the Works Department for cleaning the Chesley streets.

Dudgeon:

Councillor Dudgeon nothing to report.

Steinacker:

Councillor Steinacker attended the Tara Working Group, and thanked the Works Department for cleaning the Tara streets.

Penner:

Councillor Penner attended the Quilt of Valor presentation, two webinars, a Saugeen Valley Conservation Authority meeting and the Late Night Social in Paisley.

Nickason:

Councillor Nickason attended a Wind Turbine meeting, BASWR meeting and will be attending a second BASWR meeting this week.

Hammell:

Mayor Hammell met with the Chesley Kinsmen for a cheque presentation for the Skate Park, will be attending the Chesley Fire Board, and has been invited to speak at the "Trojan Horse" presentation for the Chesley Hospital, 

16.

 

Subsequent to further discussion, Council passed the following resolution:

  • 353-23-2024
    Moved by:Councillor Steinacker
    Seconded by:Councillor Hampton

    Be It Resolved that By-law No. 59-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 59-2024 being a By-law to stop up and close a portion of Alma Street, described as Parts 1, 2 and 3, Registered Plan 3R-10869, Part of PIN 331881-0655 and 33181-0656, Townplot of Paisley.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 354-23-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Nickason

    Be It Resolved that By-law No. 60-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 60-2024 being a By-law to adopt Human Resources Polices for the Municipality of Arran-Elderslie.

    Carried

CAO Dance provided further information regarding this zoning application to facilitate a consent for Caley.

CAO Dance noted that earlier on today's agenda, Council discussed a zoning application to reduce the minimum lot area requirement for an agricultural lot of designated Rural in the County Official Plan and Agriculture in the Municipal Zoning Agriculture to facilitate the consent of a 0.78 hectare vacant lot.

Following the public meeting for Cayley, Council defeated the approval of the zoning application.

Due to timing, the By-Law was placed on today’s agenda and therefore it is being brought up again. With Council's permission she expanded on the implications of Council decision.

As per the Planning Act, when a decision is refused, as per O. Reg. 545/06, Council is required to provide a statement with explanation for refusal of the application which should be based planning principles. As a result, Council is required to provide reason(s) for refusal to be provided to the County Planner for the Notice of Decision.

CAO Dance provided the steps should the decision be appealed by the applicant to the Ontario Land Tribunal:

  • The Municipality would have to retain a Professional Planner that would support Council’s decision which goes against the County Planner's recommendation and the applicant's professional planner.
  • The Municipality would incur legal fees and staff time to put the application forward.
  • If the reason is related to the entrance that can be mitigated through the consent process as a condition of consent.

Further, as per the Municipal’s Procedure By-Law Section 18.10, Council does have an option to reconsider this item at today’s meeting. The motion can be introduced by a member who voted with the majority on the motion.

Mayor Hammell left his seat and the meeting was then chaired by Deputy Mayor Shaw.

Subsequent to further discussion, Council passed the following resolution:

  • 355-23-2024
    Moved by:Mayor Hammell
    Seconded by:Councillor Steinacker

    Be it Resolved that the Council of the Municipality of Arran-Elderslie hereby reconsiders Agenda Item 7.1, Zoning By-law Amendment Z-2024-056, Caley's Grain Inc., c/o Jim Caley.

    Carried
  • 356-23-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Steinacker

    Be it resolved that Council approves Zoning By-law Amendment Z-2024-056 for Caley c/o Davidson and the necessary by-law be forwarded to Council for adoption at the next available Council meeting.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 357-23-2024
    Moved by:Councillor Hampton
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that By-law No. 62-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 62-2024 being a By-law to enter into a Memorandum of Understanding with Paisley Minor Softball to grant permission to commence fundraising activities to support enhancements to Diamond 1 at the Rotary Park in Paisley for a period of two years commencing November 15, 2024.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 358-23-2024
    Moved by:Deputy Mayor Shaw
    Seconded by:Councillor Nickason

    Be It Resolved that By-law No. 64-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 64-2024 being a By-law to impose special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act, located at 752 Bruce Road 40, Slumskie.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 359-23-2025
    Moved by:Councillor Nickason
    Seconded by:Deputy Mayor Shaw

    Be It Resolved that By-law No. 65-2024 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

    By-law 65-2024 being a By-law to confirm the proceedings of the Regular Council meeting of the Municipality of Arran-Elderslie held Monday, November 25, 2024.

    Carried

Subsequent to further discussion, Council passed the following resolution:

  • 360-23-2024
    Moved by:Councillor Hampton
    Seconded by:Councillor Steinacker

    Be It Resolved that the meeting be adjourned to the call of the Mayor at 3:59 p.m.

    Carried
  • December 9, 2024
  • January 13, 2025
  • January 27, 2025
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