MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting

MINUTES

Meeting No. 15-2021

Tuesday, May 25, 2021 at 9:00 A.m. - 12:00 P.m.

Council Chambers

1925 Bruce Road 10, Chesley, ON

Council Present:

• Mayor Steve Hammell
• Deputy Mayor Mark Davis - Present Electronically
• Councillor Brian Dudgeon-Present Electronically - Arrived at 10:38am
• Councillor Melissa Kanmacher - Present Electronically
• Councillor Ryan Greig - Present Electronically
• Councillor Ryan Nickason - Present Electronically

Council Absent:

• Councillor Doug Bell

Staff Present:

• Silvia Kirkwood - CAO
• Christine Fraser-McDonald - Clerk
• Julie Reid - Deputy Clerk
• Scott McLeod - Public Works Manager
• Tracey Neifer - Treasurer
• Carly Steinhoff - Recreation Manager - Present Electronically
• Pat Johnston - Chief Building Official - Present Electronically
• Laura Fullerton - Economic Development Coordinator - Present Electronically

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2.

Adoption of Agenda

Mayor Hammell noted that today's delegation from the Paisley Art Society has deferred their presentation until they can source a more economical solution for the sculpture base.  

Council passed the following resolution:

• 15-220-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that the agenda for the Council Meeting of Tuesday, May 25, 2021 be received and adopted, as distributed by the Clerk.

  Carried

4.

Adoption of Minutes of Previous Meeting(s)

Council passed the following resolution:

• 15-221-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session held on Monday, May 10, 2021.

  Carried

8.

Correspondence

8.1

Requiring Action

8.1.1

Alex Ruff request for 988 Motion from Municipalities

Council passed the following resolution:

• 15-222-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Greig

  WHEREAS the Federal government has passed a motion to adopt 988, a National three-digit suicide and crisis hotline;
  AND WHEREAS the ongoing COVID-19 pandemic has increased the demand for suicide prevention services by 200 per cent;
  AND WHEREAS existing suicide prevention hotlines require the user to remember a 10-digit number and go through directories or be placed on hold;
  AND WHEREAS in 2O22 the United States will have in place a national 988 crisis hotline;
  AND WHEREAS Council recognizes that it is a significant and important initiative to ensure critical barriers are removed to those in a crisis
  and seeking help;
  NOW THEREFORE BE lT RESOLVED THAT the Council of The Municipality of Arran-Elderslie endorses this 988 crisis line initiative;
  and that Staff be directed to send a letter indicating such support to the local MP, MPP, Federal Minister of Health, the CRTC and local area municipalities to indicate our support.

  Carried

8.2

For Information

Council passed the following resolution:

• 15-223-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that the Council of the Municipality of Arran-Elderslie receives, notes, and files correspondence on the Council Agenda for information purposes.

  Carried

9.

Staff Reports

9.1

CAO/Clerks Department

9.1.1

SRCLK21 21.09 Updated Code of Conduct Policy

Acting/CAO Clerk, Christine Fraser-McDonald responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolutions:

• 15-224-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved,

  1) That SRCLK.21.09 be received – Updated Code of Conduct Policy; and

  2) That Council directs staff to prepare the necessary by-law to adopt the policy.

  Carried
• 15-225-2021
  Moved by: Deputy Mayor Davis
  Seconded by: Councillor Nickason

  Be It Resolved,

  1) That Council directs Staff to provide a report regarding the options available for Integrity Commissioner services and outline the options available.

  Carried

9.3

Works Manager

Council directed Staff to prepare a report back to Council regarding the Paisley Bridge replacement so that Council can provide their support for the recommendations made by BM Ross. 

9.3.1

SRW.21.20 Disposal of Surplus Goods

Works Manager, Scott McLeod responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 15-226-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  That Council approve the disposal of the surplus equipment listed in Report SRW.21.20.

  Carried

9.3.2

SRW.21.19 Calhoun Municipal Drain

Works Manager, Scott McLeod responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 15-227-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be it Resolved that Council instructs the Drainage Superintendent to review the request to clean out the Calhoun Municipal Drain and that a report is brought back to Council.

  Carried

9.5

Recreation Department

9.5.1

SRREC 21.10 Chesley and Tara Community Centre Painting Project

Recreation Manager, Carly Steinhoff, responded to questions from Members of Council. 

Subsequent to further discussion, Council tabled the following resolution:

• 15-228-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that Council hereby:

  1) Receive the Report SRREC 21.10 regarding the Chesley and Tara Community Centre Painting Project; and

  2)That Council hereby award the quotation to A-1 General Contractors Inc. in the amount of $ 55,100.00 plus applicable taxes.

  Tabled

9.5.2

SRREC 21.11 Paisley Tennis Court Project

Recreation Manager, Carly Steinhoff, responded to questions from Members of Council. 

Subsequent to further discussion, Council tabled the following resolution:

• 15-229-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that Council hereby:

  1) Receive the Report SRREC 21.11 regarding the Paisley Tennis Court Project; and

  2) That Council hereby approve the MEI Paving Contractors to complete this project at a cost of $ 25,317.00 excluding applicable taxes.

  Tabled

9.5.3

SRREC 21.12 Paisley Dog Park

Recreation Manager, Carly Steinhoff, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 15-230-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that Council hereby:

  1)Receive the Report SRREC 21.12 regarding the Paisley Dog Park Project; and

  2)That Council hereby approve the Dr. Milne Park site plan, as shown in Appendix A;

  3)That Council approve the Municipality to retain ownership, insurance and ongoing maintenance upon project completion;

  4)That the Committee be required to complete an annual spring clean-up of the park;

  5)That Council agree to pay ten percent (10%) or $ 2,900.00 of this project; and

  6)That Council provide the Paisley Dog Park Committee with a $ 26,100.00, zero percent (0%) interest loan which shall be repaid back to the Municipality within ten (10) years, being financed from Account 01-0000-2101 – Working Capital.

  Carried

10.

Reports of Members

Davis:

Deputy Mayor Davis had nothing to report.

Greig:

Councillor Greig has a Grey Sauble Conservation Authority meeting this Wednesday. He also noted that the delay in minor sports reopening is disappointing but most communities are still hoping for a July/August season.

Kanmacher:

Councillor Kanmacher attended a Dog Park Committee meeting on May 13th, the Paisley Bridge Replacement meeting on May 18th and Dr. Arra Reopening Update on May 20th. She also had discussions with a potential developer, Abraflex regarding the Paisley Chamber of Commerce and Sautees regarding the potential of hooking up to water and sewer services.   Councillor Kanmacher also notes that the Paisley Inn deal is expected to close at the end of June and demolition is slated for shortly after.  There have been some suggestions of a piper or the town bell being rang while the demolition takes places. 

Nickason:

Councillor Nickason attended the BASWR meeting on May 20th.  The next meeting will be in June.

Hammell:

Mayor Hammell attended the Paisley Bridge meeting and has received some positive feedback on the recommendations. He has been contact by the Administrative Assistant for the SMART Transit Board seeking an alternate to attend the June meeting during Doug's absence.

14.

By-laws

14.1

By-Law No. 30-2021 - Assume Stormwater Management Pond - Chestnut Hill Crescent

• 15-231-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 30-2021 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

   

  By-law 30-2021 being a By-law to Assume the Stormwater Management Pond in Chestnut Hill Crescent. 

  Carried

14.2

By-Law No. 35-2021 Amend Fees and Services By-Law

• 15-232-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 35-2021 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

   

  By-law 35-2021 being a By-law to Amend the Fees and Services By-law to include Original Road Allowance Purchases and Original Shore Road Allowance Purchase fees.

  Carried

14.3

By-Law No. 37-2021 Adopt Council Remuneration and Expense Policy

• 15-233-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 37-2021 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

   

  By-law 37-2021 being a By-law to adopt a Council Remuneration and Expense Policy.

  Carried

14.4

By-Law 38-2021 Conferences and Conventions Policy Amendment

• 15-234-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 38-2021 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

   

  By-law 38-2021 being a By-law to Amend the Convention/Conference Policy CL-2019-02

  Carried

15.

Closed Session (if required)

Councillor Dudgeon took his seat at 10:38 am. 

The Mayor advised that Council go into Closed Session at 10:38 a.m. for the purpose of matters identified in the motion below.

• 15-235-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved, That the Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to:

  ( ) the security of the property of the municipality or local board

  (X) personal matters about an identifiable individual, including municipal or local board employees

  ( ) proposed or pending acquisition or disposition of real property 

  ( ) labour relations or employee negotiations

  ( ) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

  ( ) advice that is subject to solicitor-client privilege, including communications necessary for that purpose

  ( ) a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another act

  ( ) education or training of members of Council

  Staff Authorized to Remain:

  CAO - Silvia Kirkwood - Item 1,2,3

  Acting CAO/Clerk - Christine Fraser-McDonald - Item 1 and 3

  Deputy Clerk - Julie Reid - Item 1,2,3

  Chief Building Official - Pat Johnston - Item 1

  Treasurer - Tracey Neifer - Item 1

  Carried

16.

Resolution to Reconvene in Open Session

Mayor Hammell confirmed that Council discussed only those matters identified in the above motion. 

Council passed the following resolution:

• 15-236-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved That Council of the Municipality of Arran-Elderslie does now return to the Open Session at 11:34 a.m.

  Carried

17.

Adoption of Closed Session Minutes

Council passed the following resolution:

• 15-237-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved; that Council of the Municipality of Arran-Elderslie adopt the minutes of the Closed Session dated Monday, May 10, 2021.

  Carried

18.

Adoption of Recommendations Arising from Closed Session (If Any)

Direction was given to staff in Closed Session for items.

Deputy Mayor Davis requested a recorded vote for Resolution No. 15-238-2021.  

Council passed the following resolution:

• 15-240-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  That Council as of May 25th, 2021 hereby continue to compensate Christine Fraser-McDonald for the Acting CAO duties until Friday, June 25, 2021, but return to her title of Clerk.

  Carried
• 15-239-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  1) That the Council of the Municipality of Arran-Elderslie hereby accepts Report No. SRCLK-2021-07.
  2) That Council direct Staff to investigate the services of a company for Bylaw Enforcement and report back to Council with their findings and:
  3) Investigate the termination of the Agreement with the Township of Chatsworth.

  Carried
• 15-238-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved, THAT Council hereby:
  1) Receive the report SRW.21.21C – Proposed SV Law Investigation
  Recommendations approach, and
  2) Council accepts the proposed recommendations and directs staff to
  implement these recommendations.

  For (5)	Mayor Hammell, Councillor Dudgeon, Councillor Kanmacher, Councillor Greig, and Councillor Nickason
  Against (1)	Deputy Mayor Davis

  Carried (5 to 1)

19.

Confirming By-law

Council passed the following resolution:

• 15-241-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 39-2021 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

   

  By-law 39-2021 being a By-law to confirm the proceedings of the Regular Council meeting of the Municipality of Arran-Elderslie held Tuesday, May 25, 2021.

  Carried

20.

Adjournment

Council passed the following resolution:

• 15-242-2021
  Moved by: Councillor Kanmacher
  Seconded by: Councillor Nickason

  Be It Resolved that the meeting be adjourned to the call of the Mayor at

  11: 41a.m.

  Carried