MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting

MINUTES

Monday, June 27, 2022 at 9:00 A.m. - 12:00 P.m.

Council Chambers and via Teleconference

1925 Bruce Road 10, Chesley, ON

Council Present:

• Mayor Steve Hammell
• Deputy Mayor Mark Davis
• Councillor Doug Bell
• Councillor Brian Dudgeon
• Councillor Melissa Kanmacher - Present Electronically
• Councillor Ryan Greig - Present Electronically
• Councillor Ryan Nickason

Staff Present:

• Sylvia Kirkwood - CAO
• Christine Fraser-McDonald - Clerk
• Scott McLeod - Public Works Manager
• Tracey Neifer - Treasurer
• Carly Steinhoff - Recreation Manager - Present Electronically
• Pat Johnston - Chief Building Official - Present Electronically
• Steve Tiernan - Fire Chief

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1.

Call to Order

Mayor Hammell called the meeting to order at 9:00 am. A quorum was present. 

2.

Mayor's Announcements (If Required)

The Mayor presented Len Philippi with an award for the 2022 Grey County Public Works Association Truck Safety Roadeo.  Len was the top driver from Bruce County.

There will be a free swim at the Chesley Pool on July 1st Canada Day sponsored by the Chesley Kinsman.

The Tara pool will be open on July 1st Canada Day for a public swim. 

3.

Adoption of Agenda

Council asked that an additional agenda item be added to the Closed Agenda:

• Unionized Employee Matter

Council passed the following resolution: 

• 207-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved that the agenda for the Council Meeting of Monday, June 27, 2022 be received and adopted, as distributed by the Clerk.

  Carried

4.

Disclosures of Pecuniary Interest and General Nature Thereof

None at this time.

5.

Unfinished Business

None.

6.

Minutes of Previous Meetings

6.1

June 13, 2022 Council Minutes

Subsequent to further discussion, Council passed the following resolution:

• 208-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session held June 13, 2022.

  Carried

7.

Business Arising from the Minutes

7.1

Approve Big Bruce T-Shirt Design

Council directed staff to move forward with the purchase of the t-shirts in white and black colours.

• 209-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be it Resolved that Council hereby

  1. Approves the revised design of the Big Bruce T-Shirt as presented 
  2. Authorizes the purchase of 120 t-shirts at a cost of 14.50+HST and a $50.00 initial setup fee with the funds being drawn from the OPG Annual Payment Reserve Fund 01-0000-2107;
  3. Directs Staff to amend the fees and charges bylaw to include the cost of the t-shirts to be 20.00 inclusive of HST. 
  Carried

8.

Minutes of Sub-Committee Meetings

8.1

Paisley Fire Hall Meeting Minutes March 10 2022

Subsequent to further discussion, Council passed the following resolution:

• 210-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved that Council receives the Paisley Fire Hall Committee Minutes of  March 10, 2022 for information purposes.

  Carried

9.

Public Meeting(s)

10.

Delegations/Presentations 

10.1

Grey Bruce Local Immigration Partnership

Dr. Deepikaa Gupta noted that the Grey Bruce Local Immigration Partnership (GBLIP) is fully funded by Immigration, Refugees and Citizenship Canada (IRCC) to enable community-based partnerships and planning to support the unique needs of newcomers in the region.

She noted that Settlement Services are provided to newcomers.  These are a funded service for newcomers to Canada to integrate and settle into local communities across the country. Settlement Services bring a capacity focus to empower and strengthen client skills so they can achieve their full potential and enrich their new home communities.

Grey Bruce Settlement & Language Services provide services such as language instruction to newcomers.

Sunnet Kukreja is the Program Coordinator for the GBLIP through the YMCA.  They assist them in navigating the Canadian Systems such as the Health System, phone numbers etc.  They have mobile services that can travel to various municipalities to assist individuals.

Colleen Purdon noted that there are now services in Grey and Bruce to support newcomers to the area. The group is called Welcoming Communities Grey Bruce. WCGB works towards an inclusive and welcoming Grey Bruce where differences are celebrated and no one is left behind. They assist  immigrants, refugees and other newcomers to settle successfully as well as collaborating with organizations and businesses to build a welcoming and inclusive region for all.

Council thanked everyone for their presentation.

10.2

Request for Exemption from Noise By-law

Jen Christie and Chris Shaw from Bonfire on Queen requested an exemption from the Noise By-law to allow music until 8:30 p.m.

• 211-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be it Resolved that Council hereby grants an exemption to Bylaw No. 61-09 Schedule A - 3 "Operation of any electronic device or group of connected electronic devices incorporating one or more loudspeakers or other electromechanical transducer, and intended for the production, reproduction or amplification of sound " as requested by Jen Christie for Bon Fire on Queen at 342 Queen Street North in Paisley for the following events: 

  1. Live music performances on Saturday evenings from 6-8:30pm
  2. Dinner & Drag Show on July 28, 2022 - 6-10pm
  3. "Food Day Canada" Dinner and Dance on July 30, 2022 from 6-10:30pm
  4. Other special events on One (1) Thursday per month in the fall from 6-10:00pm
  Carried

11.

Correspondence

11.1

Requiring Action

11.2

For Information

Subsequent to further discussion, Council passed the following resolution:

• 212-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved that the Council of the Municipality of Arran-Elderslie receives, notes, and files correspondence on the Council Agenda for information purposes.

  Carried

11.2.1

Grey Sauble Conservation Authority Board Minutes - May 25, 2022

12.

Staff Reports

12.1

CAO/Clerks 

12.1.1

SRCAO-2022-03 - Stormwater Management Update

CAO, Sylvia Kirkwood responded to questions from Members of Council regarding her information report.

Under the municipal act this charge can only be imposed through a By-law.  Currently the stormwater management services in urban communities are being funded by general property tax.  The Municipality is seeking to change this model so that individual properties that are benefitting from the services are directly paying for them. 

It is recommended that should the Municipality wish to remove the costs of the stormwater system from the general tax revenue it should pass a Stormwater Fees and Charges By-law pursuant to the Municipal Act.  The by-law will enable the Municipality to collect fees in respect to the costs associated with the provisions of a stormwater management system, including administration, enforcement, acquisition, improvement and replacement.  The by-law will outline a clear rationale for the imposition of the fees and charges. 

12.2

Finance 

12.2.1

SRFIN.22.21 Asset Management Annual Status Update

Treasurer, Tracey Neifer, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 213-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved that Council hereby,

  1. Supports the strategy and recommendations contained in Report SRFIN.22.21 Asset Management Annual Status Update.
  Carried

12.3

Public Works 

12.4

Building/Bylaw

12.5

Facilities, Parks and Recreation

12.6

Emergency Services 

12.7

Economic Development and Planning

13.

Notice of Motion

14.

Members Updates 

Davis:

Deputy Mayor Davis had nothing to report.

Bell:

Councillor Bell received complaints regarding grass, speeding and junk.  There is still graffiti on the wall at the grocery store and he attended a SMART meeting.  He will be presenting an award for a Grade 8 graduation at the Chesley School.

Dudgeon:

Councillor Dudgeon received complaints regarding grass cutting on the roads.  He asked about the dead trees along municipal roads and if there is a cutting/removal plan for these trees.

Greig:

Councillor Greig noted that there were ball tournaments in Tara and received compliments on the facilities and roads.  There is a rubber duck race in Allenford on Canada Day.

Kanmacher:

Councillor Kanmacher attended a Paisley Fire Hall Committee meeting, will be attending the Teeswater Working Group meeting and the Paisley Splash Pad received a donation.

Nickason:

Councillor Nickason has received complaints regarding the old gas station in Allenford and attended a BASWR meeting.

Hammell:

Mayor Hammell noted that he received a complaint regarding the size of the gravel on the sideroads, attended the Paisley Fire Hall Committee meeting, attended a virtual meeting, along with the CAO, with the Bruce Grey Catholic School Board, and received a request to attend the Chesley Lawn Bowling Grand Opening. The Mayor and Deputy Mayor attended the Tara Community Centre for the Tara Fall Fair Ambassador.

15.

New Business

16.

By-laws

16.1

By-law 42-2022 - Transfer of Mount Hope Cemetery

Subsequent to further discussion, Council passed the following resolution:

• 214-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved that By-law No. 42-2022 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

   By-law 42-2022 being a By-law to authorize the agreement of the purchase and sale of the Mount Hope Cemetery and the transfer of lands from the Trustees of the Mount Hope Congregation of the United Church of Canada to the Corporation of the Municipality of Arran-Elderslie.

  Carried

16.2

By-law 43-2022 - Permanently Close North Street Unopened Road Allowance

Subsequent to further discussion, Council passed the following resolution:

• 215-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved that By-law No. 43-2022 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

   

  By-law 43-2022 being a By-law to permanently close a highway, being North Street Unopened Road Allowance known as Registered Plan 3M-106, PIN 33185-0073, in the former Town of Chesley.

  Carried

16.3

By-law 44-2022 Amend Fees and Charges Bylaw

Subsequent to further discussion, Council passed the following resolution:

• 216-12-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved that By-law No. 45-2022 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

   

  By-law 45-2022 being a By-law to Amend the 2022 Fees and Charges Bylaw.

  Carried

17.

Closed Session (if required)

The Mayor advised that Council go into Closed Session at 10:58 a.m. for the purpose of matters identified in the motion below.

• 217-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved, That the Council of the Municipality of Arran-Elderslie does now go into closed session at 10:58 a.m. to discuss an item(s) which relates to:

  ( ) the security of the property of the municipality or local board

  (X) personal matters about an identifiable individual, including municipal or local board employees

  ( ) proposed or pending acquisition or disposition of real property 

  ( ) labour relations or employee negotiations

  ( ) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

  ( ) advice that is subject to solicitor-client privilege, including communications necessary for that purpose

  ( ) a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another act

  ( ) education or training of members of Council

  Staff Authorized to Remain CAO Sylvia Kirkwood, Clerk Christine Fraser-McDonald

  Carried

18.

Resolution to Reconvene in Open Session

Subsequent to further discussion, Council passed the following resolution:

• 218-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved That Council of the Municipality of Arran-Elderslie does now return to the Open Session at 11:46 a.m.

  Carried

19.

Adoption of Recommendations Arising from Closed Session (If Any)

The Mayor noted that only those items listed on the Closed Agenda were discussed.

Direction was given to staff in Closed Session for items 1, 2 and 3.

20.

Adoption of Closed Session Minutes

Subsequent to further discussion, Council passed the following resolution:

• 219-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved that Council of the Municipality of Arran-Elderslie adopt the minutes of the Closed Session dated June 13, 2022.

  Carried

21.

Confirming By-law

21.1

By-law 45-2022 - Confirming By-law

Subsequent to further discussion, Council passed the following resolution:

• 220-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved that By-law No. 45-2022 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

   

  By-law 45-2022 being a By-law to confirm the proceedings of the Regular Council meeting of the Municipality of Arran-Elderslie held Monday, June 27, 2022.

  Carried

22.

Adjournment

Subsequent to further discussion, Council passed the following resolution:

• 221-16-2022
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Davis

  Be It Resolved that the meeting be adjourned to the call of the Mayor at 11:53 a.m.

  Carried

23.

List of Upcoming Council meetings