MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting

MINUTES

Meeting No. 2023-16

Monday, August 14, 2023 at 9:00 A.m. - 12:00 P.m.

Council Chambers

1925 Bruce Road 10, Chesley, ON

Council Present:

• Mayor Steve Hammell
• Deputy Mayor Jennifer Shaw
• Councillor Ryan Nickason
• Councillor Darryl Hampton
• Councillor Brian Dudgeon
• Councillor Moiken Penner
• Councillor Peter Steinacker

Staff Present:

• Sylvia Kirkwood - CAO
• Julie Hamilton - Deputy Clerk
• Scott McLeod - Public Works Manager - Present Electronically
• Carly Steinhoff - Recreation Manager
• Jessica Pridham - Economic Development & Communications Coordinator - Present Electronically

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1.

Call to Order

Mayor Hammell called the meeting to order at 9:00 am. A quorum was present. 

2.

Mayor's Announcements (If Required)

• Council will be going into closed session at 12:00 p.m. today, with the meeting to continue, if necessary, after the lunch break.
• Paisley Queen North Market is on August 20^th from 10-2.
• The Bruce County Heritage Farm Show is on August 18, 19 and 20th.  This year is the 30th Anniversary of the Heritage Farm Show. 
• September is Childhood Cancer Awareness Month and Big Bruce will be lit up in gold to raise awareness for Childhood Cancer. 
• The Bruce County Plowing Match is being held on September 1, 2023 at the farm of Larry and Jamie McDonald, 196 Concession 8, Elderslie Township.  The 2023 International Plowing Match & Rural Expo will be held from September 19th to September 23rd in Bowling Green Ontario.
• The Administration Office will be closed on September 4^th for Labour Day.
• Chesley Fall Fair is September 8^th and 9^th.
• Paisley Fall Fair is September 10^th.
• Arran-Tara Fall Fair is September 12^th and 13^th.
• The Bruce County Public Works Association is offering a scholarship, valued at $1,000, to be presented to an outstanding student in Bruce County enrolled in a program related to public works. This student must have completed one or more years of post-secondary education in the respective program. Selection is based on a combination of strong academic achievement, a demonstrated interest in public works at a municipal or county level, and leadership potential as evidenced through extracurricular or volunteer activities. Interested students from Bruce County who have completed at least one year are invited to apply. Please contact Public Works Manager, Scott McLeod by August 31^st.
• The Tara Longhorn's are bringing home the Gold Medal from the U15 Boys Canadian Fast Pitch Championship held in in Prince Albert, Saskatchewan August 9-13, 2023. The Stan Wright Well Drillers U17 Tara Twins also took home the Gold Medal at the Boys Canadian Fast Pitch Championship in Fredericton, New Brunswick August 2-6 2023. 

3.

Adoption of Agenda

Items 13.2.1 BDO - Municipality of Arran-Elderslie 2021 Financial Statements and 13.2.2 SRFIN.23.20 Financial Report - December 31, 2022 have been deferred to a future meeting due to the absence of Treasurer, Tracey Neifer. 

Council passed the following resolution:

• 213-16-2023
  Moved by: Councillor Hampton
  Seconded by: Councillor Penner

  Be It Resolved that the agenda for the Council Meeting of Monday, August 14, 2023 be received and adopted, as amended by the Clerk.

  Carried

4.

Disclosures of Pecuniary Interest and General Nature Thereof

None. 

5.

Unfinished Business

5.1

Municipal Support Resolution - Shift Solar, Grey Owl Storage Project

Council passed the following resolution:

• 214-16-2023
  Moved by: Deputy Mayor Shaw
  Seconded by: Councillor Nickason

  Be it Resolved that Council hereby support the following:
  1.    The Proponent is proposing to construct and operate a Long-Term Reliability Project, as defined and with the characteristics outlined in the table below, under the Expedited Long-Term Request for Proposals (“E-LT1 RFP”) issued by the Independent Electricity System Operator (“IESO”).

  
  Name of the Long-Term Reliability Project: Grey Owl Storage Project

  Proponent: Shift Solar Inc. 

  Technology of the Long-Term Reliability Project: Electricity Storage Facility 

  Maximum Contract Capacity of the Long- Term Reliability Project (in MW): 400 MW

  Legal description of the portion of the Project Site that is located on lands subject to the authority of one or more Municipalities: PIN 331700145, PT LT 36 CON 4 ARRAN AS IN R352883 EXCEPT PARTS 1 & 2 3R8227 N OF 3R1688, T/W R352883 MUNICIPALITY OF ARRAN-ELDERSLIE (the “Municipal Lands”)

  
  2.    Pursuant to the E-LT1 RFP, Proposals that receive the formal support of the local jurisdictional authorities of all the project communities in which the Long-Term Reliability Project is located in the form of a support resolution will be awarded Rated Criteria points for the purpose of ranking the Proposal in relation to other Proposals for a contract under the E-LT1 RFP; and

  
  3.    The Council of the Corporation of the Municipality of Arran-Elderslie supports the development, construction and operation of the Long-Term Reliability Project on the Municipal Lands.

  
  4.    This resolution's sole purpose is to enable the Proponent to receive Rated Criteria points under E-LT1 RFP or to satisfy its obligations under any awarded E-LT1 Contract and may not be used for the purpose of any other form of approval in relation to the Proposal or Long-Term Reliability Project or for any other purpose. Rated Criteria points will be used to rank the Proponent’s Proposal in relation to other Proposals received by the IESO under the E-LT1 RFP.

   

  Carried

6.

Minutes of Previous Meetings

6.1

July 10, 2023 Council Minutes

Council passed the following resolution:

• 215-16-2023
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session held July 10, 2023.

  Carried

7.

Business Arising from the Minutes

7.1

Notice of Motion - Deputy Mayor Shaw

Deputy Mayor Shaw presented her Notice of Motion to Council. 

The motion addresses the dramatic increases in hate-motivated incidents and hate crimes against 2S-LGBTQQIAP+, Jewish, Muslim, Black, Asian, Indigenous and other equity-seeking individuals. 

The motion reaffirms the Municipality of Arran-Elderslie's commitment to a safe and inclusive community and condemns hate in all its forms and asks Staff to explore the creation of an inclusion and accessibility committee that will examine the barriers, identify opportunities, and propose anti-hate policies and procedures that ensure safe and welcoming spaces for everyone in our community.  

Subsequent to further discussion, Council passed the following resolution:

• 216-16-2023
  Moved by: Deputy Mayor Shaw
  Seconded by: Councillor Penner

  Whereas Ontario communities have seen dramatic increases in hate-motivated incidents and hate crimes against 2S-LGBTQQIAP+, Jewish, Muslim, Black, Asian, Indigenous and other equity-seeking individuals;

  Whereas there were more than 1,500 police reported hate Crimes in Ontario in 2021; Whereas everyone is guaranteed equality rights under the Canadian Charter of Rights and Freedoms, which is embedded in Canada’s constitution;

  Whereas the Province of Ontario in May, 2023, recognizing the increase in hate crimes and has released a $25.5 million dollar investment with the new Anti-hate Security and Prevention Grant program as part of Ontario Strengthening Supports to Combat Hate and Create Safer Communities;

  Whereas locally, the 2S-LGBTQQIAP+ community and allies are being directly threatened by a hate mail campaign and events inciting discrimination against these community members;

  Whereas the Municipality of Arran-Elderslie and its citizens embrace and celebrate diversity, equity and inclusion in our local community;

  Whereas the Municipality of Arran-Elderslie recognizes our responsibility to meaningfully respond to the impacts of hate in our community;

   And Whereas hate speech and related activities have no place in an inclusive society;

   Therefore be it resolved:

  1.  That the Municipality of Arran-Elderslie reaffirms our commitment to a safe and inclusive community and condemns hate in all its forms;
  2. Directs staff to explore the creation of an inclusion and accessibility committee that will examine the barriers, identify opportunities, and propose anti-hate policies and procedures that ensure safe and welcoming spaces for everyone in our community; and
  3. That a copy of this motion be provided to Bruce County Municipalities.
  Carried

8.

Minutes of Sub-Committee Meetings

8.1

Paisley Firehall Subcommittee Minutes - March 8, 2023

Council passed the following resolution:

• 217-16-2023
  Moved by: Councillor Hampton
  Seconded by: Councillor Dudgeon

  Be It Resolved that Council receives the Paisley Firehall Subcommittee Minutes of March 8, 2023 for information purposes.

  Carried

9.

Public Meeting(s)

9.1

Zoning By-Law Amendment File No. Z-2023-049 - Bailey (761 Concession 10 E)

Mayor Steve Hammell called the public meeting to order at 9:20 a.m.  He stated that the purpose of the public meeting was to consider a proposed Zoning By-law Amendment Z-2023-049 for Bruce and Shannon Bailey at 761 Concession 10 E, Arran.

Marilyn Cameron, Planner for the County of Bruce, attended the meeting electronically and presented her report.

She noted that the application proposes to sever a parcel of 3.4 ha which includes an existing dwelling and hobby farm. The retained lot area of 37 ha is proposed to be acquired by a local farmer and continue the existing farm use. The dwelling would be surplus to the agricultural needs. The related Consent Application is File No. B-2023-049.  The property is located at 761 Concession 10 E (Arran).

Comments were received from the following agencies:

• Grey Sauble Conservation Authority: GSCA has no objections to the subject applications as they do not impact any areas regulated under Ontario Regulation 151/06 or natural hazards.
• Historic Saugeen Métis (HSM): Email dated July 28, 2023 stated no objections.
• Municipality of Arran-Elderslie: The Municipality verified conditions on July 27, 2023.
• Municipality of Arran-Elderslie Building Department: Email dated July 19, 2023 stated no comments.
• Municipality of Arran-Elderslie Public Works Department: Email dated July 19, 2023 comments stated that there was no water or sewer in the area of the subject property. No concerns were stated. 

The Mayor asked Members of Council if they had any questions. 

Councillor Steinacker sought clarification on the MDS exemption.  Ms. Cameron noted that the initial application requested relief from the MDS setbacks however, during the planning analysis it was noted that the proposed application is exempt from MDS requirements.  

Councillor Penner questioned how future severances would be prevented.  Ms. Cameron noted that the Bruce County Official Plan Policies restricts future development on agricultural lands.  Those policies do not apply since these lands are designated rural. The lands would have the potential to sever a 20 ha portion in the future.      

Deputy Mayor Shaw asked for clarification on the purpose of the application.  Ms. Cameron noted that the County Official Plan requires a minimum lot size of 20 ha however, the Comprehensive Zoning Bylaw requires a minimum lot size of 39 ha and the application proposes 37 ha.  Council would be approving an exemption to the Zoning Bylaw.  

Councillor Dudgeon asked if the surplus farm dwelling policy would apply.  Ms. Cameron confirmed that since these lands are designated rural and not agricultural, the policy does not apply. 

The Mayor asked if the applicant or agent were present and wished to make a submission. 

Bev Nicolson spoke on behalf of the applicant regarding the application.  

The Mayor asked if any members of the public wished to make a submission either in favour or opposed to the proposed application. 

No submission were made.

The Mayor asked the Deputy Clerk if any written submissions had been received.

The Deputy Clerk confirmed that none had been received. 

Members of Council and the public were provided a final opportunity for questions prior to the closing of the public meeting. 

Councillor Penner looked for further clarification on the potential of future severances and the designations of rural and agricultural.  Ms. Cameron and Ms. Nicolson addressed the concerns noting that the possibility is there for a future severance or dwelling to be built however, that is not the intent of this application.  

Ms. Cameron also clarified that agricultural lands are considered prime agricultural lands with strong restrictions placed by the government while rural lands are considered viable farm lands without the same restrictions.  

The Mayor declared the public meeting closed at 9:40 a.m.

Council passed the following motion:

• 218-16-2023
  Moved by: Councillor Hampton
  Seconded by: Councillor Dudgeon

  Zoning By-law Amendment Application Z-2023-049 is consistent with the Provincial Policy Statement 2020 and the County of Bruce Official Plan.

  Subject to a review of submissions arising from the public meeting it is recommended:
  That Council approve Zoning By-law Amendment Application Z-2023-049 for Bruce and Shannon Bailey for Lot 19, Concession 10, 761 Concession 10 E, Arran.

  Carried

9.2

Zoning By-Law Amendment File No. Z-2023-048 - Sweiger (412 Concession 10)

Mayor Steve Hammell called the public meeting to order at 9:42 a.m.  He stated that the purpose of the public meeting was to consider a proposed Zoning By-law Amendment Z-2023-048 for Todd Sweiger Farms Ltd.

Rebecca Elphick, Planner for the County of Bruce, attended the meeting electronically and presented her report.

She noted that the application proposes to sever a 1.47 ha parcel with a frontage of 147 m on Concession 10 Elderslie. The severed parcel will contain a residence surplus to a farming operation. The retained parcel will have an area of 39 ha with a frontage of 247.7 m, and will continue to be used for a cash crop operation. A Zoning By-Law Amendment is required to rezone the retained parcel to prohibit any residential development.  The property is located at 412 Concession 10, Elderslie. The related Consent Application is B-2023-048.

Comments were received from the following agencies:

• Grey Sauble Conservation Authority (GSCA): In correspondence dated July 21, 2023, GSCA
  staff noted that a portion of the subject property is regulated under Ontario Regulation 151/06: Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses. The regulated area is associated with an unnamed watercourse in the northeastern portion of the property. GSCA staff note that no permit is required prior from the GSCA office pursuant to O.Reg 151/06 as no development is proposed in association with this application. GSCA staff further note the presence of natural hazards on portions of the subject property and confirm that both the retained and severed parcel feature sufficient space to accommodate future development outside of the natural hazard areas should it be proposed. Overall, GSCA staff have no objections to this application.
• Public Works (Municipality of Arran Elderslie): In correspondence dated July 19, 2023, Public Works staff noted no comments related to the subject application.
• Building Department (Municipality of Arran Elderslie): In correspondence dated July 19, 2023, Building Department staff noted no comments related to the subject application.
• Hydro One: In correspondence dated July 12, Hydro One staff noted no concerns or comments at this time.
• Historic Saugeen Metis (HSM) Lands, Resources and Consultation Department: In correspondence dated July 18, 2023, HSM staff noted no objection or opposition to the proposed Consent and Zoning By-law Amendment as presented.
• Municipality: Verified conditions on July 27, 2023

The Mayor asked Members of Council if they had any questions. 

Council did not have any questions. 

The Mayor asked if the applicant or agent were present and wished to make a submission. 

V. Muhunthan from Cuesta Planning, Agent for the applicant addressed Council regarding the application.  

The Mayor asked if any members of the public wished to make a submission either in favour or opposed to the proposed application. 

There were no submissions from the public. 

The Mayor asked the Deputy Clerk if any written submissions had been received.

The Deputy Clerk confirmed that none had been received.

Members of Council and the public were provided a final opportunity for questions prior to the closing of the public meeting. 

A point of clarity was raised as to whether comments should have been received from Grey Sauble Conservation Authority or Saugeen Valley Conservation Authority.  Ms. Elphick confirmed that Grey Sauble Conservation Authority was correct.  

Council passed the following motion:

• 219-16-2023
  Moved by: Councillor Hampton
  Seconded by: Councillor Steinacker

  Zoning By-law Amendment Application Z-2023-048 is consistent with the Provincial Policy Statement 2020 and the County of Bruce Official Plan.

  Subject to a review of submissions arising from the public meeting it is recommended:
  That Council approve Zoning By-law Amendment Application Z-2023-048 for Todd Sweiger at 412 Concession 10, Elderslie.

  Carried

9.3

Zoning By-law Amendment File No. Z-2022-128 - Shaw (45 1st Ave North, Chesley)

Mayor Steve Hammell called the public meeting to order at 9:52 a.m.  He stated that the purpose of the public meeting was to consider a proposed Zoning By-law Amendment Z-2022-128 for Shannon Shaw.

Jenn Burnett, Senior Planner for the County of Bruce, attended the meeting and presented her report.

She noted that the application has been submitted to facilitate severance application B-2022-071 which proposes to create a building lot with an area of 476 m2 and 28 m of frontage on 2nd Ave N, Chesley. The proposed lot meets the lot frontage and lot area requirements of the Zoning By-law but requires relief to the front and rear yard setbacks to create a viable building envelope. The retained lot is occupied by a four-unit dwelling and is proposed to be 1135.5 m2 in size; it will require a reduced rear yard setback.  The property is located at 45 1st Ave North, Chesley.

This area is fully serviced with municipal water and sewers. The severed parcel is not proposed for development at this time but will be required to connect to full municipal services at the building stage. The existing structure on the proposed retained lot, is fully serviced.  Storm water management will be addressed with an engineering site and drainage plan at the time of building application. 

Comments were received from the following agencies:

• Bruce Grey Catholic School Board: Comments dated July 4, 2023 noted no comment.
• Saugeen Valley Conservation Authority (SVCA): In comments dated July 4, 2023, the SVCA confirmed that there are no hazards areas or regulated areas on the property. They have no objection to the proposal.
• Historic Saugeen Metis (HSM): In in email dated July 18, 2023 the HSM commented, “[t]he Historic Saugeen Métis (HSM) Lands, Resources and Consultation Department has reviewed the relevant documents and have no objection or opposition to the proposed Zoning By-law Amendment as presented.”
• Bruce County Transportation Services: no comment (undated).
• Arran-Elderslie Staff: In comments dated January 4 and July 19, 2023, staff noted that service connections are available at the expense of the applicant.
• Residents: Raynald Nickason: in comments dated February 21, 2023, Raynald Nickason noted, “concerns about the dimension of the proposed structure as outlined within the application. With a set back off of 2nd Ave North East of 6.4 meters and measurement of 7.5 meters from the rear of the proposed severed lot, this only allows for a 3.1 meter width of a building. (10’ 2”) I do not feel as though this is adequate for a residential structure.

The Mayor asked Members of Council if they had any questions. 

Councillor Penner asked for clarification on the parking location.  Ms. Burnett advised that during the site visit it was confirmed that there was sufficient room for angle parking.  

The Mayor asked if the applicant or agent were present and wished to make a submission. 

The applicant, Ms. Shannon Shaw, noted a correction that the current structure is a tri-plex and not a four-plex.

The Mayor asked if any members of the public wished to make a submission either in favour or opposed to the proposed application. 

Ms. Reta Stewart is not opposed to the application however she raised concerns regarding the size of the lot and the available space for parking.  The applicant advised that there is sufficient room for at least 8 vehicles and the front lot would exit onto 2nd Ave NE and the other lot would exit onto 1st Ave N.  

She also noted that many of her neighbour's did not receive the notification.  Planner Jen Burnett advised that everyone within 120 m receives notice directly by mail and a sign is posted.  

The Mayor asked the Deputy Clerk if any written submissions had been received.

The Deputy Clerk advised that none had been received.

Members of Council and the public were provided a final opportunity for questions prior to the closing of the public meeting. 

No further questions were raised and the Mayor declared the public meeting closed at 10:13 a.m. 

Council took a short recess at 10:13 a.m. and returned at 10:23 a.m. to verify the notice was circulated.  It was confirmed that the circulation had taken place.  

Council passed the following motion:

• 220-16-2023
  Moved by: Councillor Hampton
  Seconded by: Councillor Penner

  Zoning By-law Amendment Application Z-2022-128 is consistent with the Provincial Policy Statement 2020, the County of Bruce Official Plan and the Town of Arran-Elderslie Official Plan.

  
  Subject to a review of submissions arising from the public meeting it is recommended:
  That Council approve Zoning By-law Amendment Application Z-2022-128 for Shannon Shaw for Plan 132 Lots 6 & 10; further described as 45 1st Avenue N. Chesley.

  Carried

10.

Delegations 

10.1

Natural Burials - Sibylle Walke

Ms. Walke made a presentation to Council regarding natural burials sites.  

A natural burial means that the body is buried in a biodegradable casket or shroud, the grave depth is 3 to 4 feet deep, the body isn’t embalmed and there is no vault.  This allows the ground above to be restored and protected in its natural eco-habitat.  

The natural burial process does not damage the lands or nearby waters and the bodies are buried below the smell line, so scavengers do not disturb the gravesite. 

Natural burials have become popular due to their eco-friendliness but also because they are simpler, provides a final resting place in nature and are not harmful to the earth.  

There are several natural burial sites all over Ontario including Owen Sound, and recently in 2022, Holstein.  

In developing a natural burial site, approvals from the Medical Officer and Bereavement Authority of Ontario are required.  

Ms. Walke noted that a desired location would be in Paisley Cemetery.  

Council thanked Ms. Walke for her presentation.  

Members of Council and Staff addressed Ms. Walke with initial comments and questions.  

Council favoured the idea and directed Staff to report back at the next available council meeting regarding the development of natural burial sites within the municipality including a public consultation plan to gauge interest prior to the undertaking of a comprehensive report on the matter. 

11.

Presentations

There were no presentations.  

12.

Correspondence

12.1

Requiring Action

12.1.1

Grey Bruce Hospice

Council directed staff that this request be brought forward and included in the 2024 budget negotiations and further that staff send a copy of the donation request form to meet the October 1, 2023 deadline.

12.1.2

Correspondence from Whitney Bonnett - Creation of Inclusion and Accessibility Committee

CAO, Sylvia Kirkwood noted that a there have been a number of requests for various committees brought forward. 

Deputy Mayor Shaw noted that she sees this request as support to the Inclusion and Accessibility Committee brought forward through her notice of motion. 

Council directed Staff to bring a report forward to Council regarding this request at the next available Council meeting.

12.1.3

Chesley Hospital Foundation Fall Gala - Donation Request

Council passed the following resolution:

• 221-16-2023
  Moved by: Councillor Hampton
  Seconded by: Deputy Mayor Shaw

  Be it resolved that Council hereby waives the rental fees for the Chesley Community Centre, kitchen, hall and curling club in the amount of approximately $1,500 plus HST as an in kind donation for the Chesley Hospital Foundation Fall Gala being held on September 30, 2023.

  Carried

12.2

For Information

12.2.14 - Deputy Mayor Shaw noted that this Joint Media Release related to the hospitals and CAO Sylvia Kirkwood has reached out to see if any of the funds 

12.2.17 - Deputy Mayor Shaw asked for further information on the Joint Police Board matter.  Council directed Staff to provide a report back at the next available meeting.  

Subsequent to further discussion, Council passed the following resolution:

• 222-16-2023
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that the Council of the Municipality of Arran-Elderslie receives, notes, and files correspondence on the Council Agenda for information purposes.

  Carried

12.2.1

Crime Stoppers of Grey Bruce - April to June 2023

12.2.2

AMO Watch File - July 13, 2023

12.2.3

AMO Watch File - July 20, 2023

12.2.4

AMO Watch File - July 27, 2023

12.2.5

AMO Watch File - August 3, 2023

12.2.6

AMO Watch File - August 10, 2023

12.2.7

AMCTO Municipal Minute - July 12, 2023

12.2.8

AMCTO Municipal Minute - July 26, 2023

12.2.9

AMCTO Municipal Minute - August 2, 2023

12.2.10

AMCTO Legislative Express

12.2.11

Bruce County Comments on Updated ERO Posting 019-6813

12.2.12

AMO Policy Update - Property Tax Reassessment

12.2.13

MPP Rick Byers Media Release - Wetlands Restoration

12.2.14

MPP Rick Byers and MPP Lisa Thompson Joint Media Release - Ontario Building Better, More Modern Facilties

12.2.15

Grey Sauble Conservation Authority - Media Release - Inglis Falls Arboretum Alliance

12.2.16

MPAC - Building Permit Quicksheet

12.2.17

Correspondence from Municipality of South Bruce - South Bruce OPP Detachment Board

12.2.18

MPP Rick Byers and MPP Lisa Thompson Joint News Release: Ontario Supporting Projects to Protect the Great Lakes

12.2.19

2022 AMO Annual Report

12.2.20

Drinking Water Source Protection Committee Meeting Minutes - March 31, 2023

13.

Staff Reports

13.1

CAO/Clerks 

13.2

Finance 

13.2.1

BDO - Municipality of Arran-Elderslie 2021 Financial Statements

This item was deferred to the September 11, 2023 meeting due to the absence of Treasurer, Tracey Neifer.  

13.2.2

SRFIN.23.20 Financial Report – December 31, 2022

This item was deferred to the September 11, 2023 meeting due to the absence of Treasurer, Tracey Neifer.  

13.3

Public Works 

13.3.1

SRW.23.17 Accessible Parking Space in Tara

Public Works Manager, Scott McLeod responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 223-16-2023
  Moved by: Councillor Steinacker
  Seconded by: Councillor Nickason

  Be It Resolved that Council hereby,

  1. Directs Staff to amend Schedule “H” to By-Law 46-2020 being a Bylaw to Regulate Traffic and Parking to include a designated disabled persons parking space on the north side of Matilda Street, west of Yonge Street in Tara; and
  2. Support the installation of a designated disabled persons parking space in the spring of 2024 on the north side of Matilda Street, west of Yonge Street in Tara.

   

  Carried

13.3.2

SRW.23.15 Award Fuel Tender

Public Works Manager, Scott McLeod responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 224-16-2023
  Moved by: Deputy Mayor Shaw
  Seconded by: Councillor Penner

  Be It Resolved that Council hereby,

  1. Award the 2023 Fuel Tender to MacDonnell Fuels Ltd. for the supply and delivery of fuel for the rack price as follows:
     1. Arran Shop – 205 Mill Street Tara
        • Dyed Diesel
        • Clear Diesel
        • Gasoline
     2. Elderslie Shop – 1921 Bruce Road 10, Chesley
        • Dyed Diesel
        • Clear Diesel
     3. Paisley Shop – 281 Alma St, Paisley
        • Dyed Diesel
        • Clear Diesel, and;
  2. Directs Staff to enter into a contract with MacDonnell Fuels Ltd., for a three (3) year term with the option to extend the contract to a maximum of five (5) years for the supply and delivery of fuel.
  Carried

13.3.3

SRW.23.16 Wall Addition to Chesley Cemetery Columbarium

Public Works Manager, Scott McLeod and Deputy Clerk, Julie Hamilton, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 225-16-2023
  Moved by: Councillor Hampton
  Seconded by: Councillor Dudgeon

  Be It Resolved that Council hereby,

  1. Approve the purchase of a 48 niche curved wall columbarium structure to be single sourced from CFC Supply in the amount of $25,877.00 including HST;
  2. That the purchased be financed through the capital budget account 23-HLTH-0004 BLDG; and
  Carried

13.4

Building/Bylaw

13.4.1

SRDPCLK.23.02 By-Law Enforcement Update – January to June, 2023

Deputy Clerk, Julie Hamilton and CAO, Sylvia Kirkwood, responded to questions from Members of Council.

This report was provided for information purposes. 

13.5

Facilities, Parks and Recreation

13.5.1

Declare Assets as Surplus to be sold on Gov Deals

Deputy Clerk, Julie Hamilton, responded to questions from members of Council.  

Council passed the following resolution:

• 226-16-2023
  Moved by: Councillor Hampton
  Seconded by: Deputy Mayor Shaw

  Be it Resolved that Council hereby,

  1. Declares that W4 - 2007 GMC 1/2 Ton 4x4 Pick Up Truck is deemed to be surplus; and 
  2. That up to two sets of used hockey nets are deemed to be surplus; and 
  3. That these surplus assets be listed for sale on Gov Deals in accordance with By-law 23-2019 - Article 7 - Disposal of Surplus Goods.   
  Carried

13.5.2

SRREC 23.13 Chesley Community Centre Rooftop Unit

Recreation Manager, Carly Steinhoff, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 227-16-2023
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that Council hereby,

  1. Accept the quote from Mid-West Refrigeration Ltd., in the amount of $ 66,841.31 inclusive of applicable taxes for the replacement of the Chesley Community Centre rooftop unit,
  2. That the funds be transferred from Reserve #7254 Rec Arena/Community Centres in order to proceed with the project in 2023, and
  3. Provide 2024 pre-budget approval, to be financed through Capital account 02-3931-4300 Chesley Community Centre/Arena.
  Carried

13.5.3

Award Arena Water Treatment

Recreation Manager, Carly Steinhoff, responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 228-16-2023
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that Council hereby,

  1. Award Arena Water Treatment Request for Proposal to Jutzi Water Technologies for one year rental amount of $6,990.00 plus HST, to be financed through the community centre’s ice plant operations accounts.
  Carried

13.6

Emergency Services 

13.6.1

SRFIRE.23.06 Future Paisley Firehall Land Pre-Clearance Contract Award

CAO, Sylvia Kirkwood responded to questions from Members of Council. 

Subsequent to further discussion, Council passed the following resolution:

• 229-16-2023
  Moved by: Councillor Penner
  Seconded by: Deputy Mayor Shaw

  Be It Resolved that Council hereby,

  1. Awards the quote to Ed Karcher Construction Ltd. in the amount of $8,423.75 plus HST for the grubbing and stripping of topsoil, piling of any brush and the installation of a silt barrier fence of 165 feet on Canrobert Street and 270 feet on Queen Street; and
  2. The work to be financed from the 2023 capital project 22-FIRE-0004 BLDG Paisley Fire Hall Construction.
  Carried

13.7

Economic Development and Planning

14.

Notice of Motion

14.1

Closure of CIBC Bank - Chesley Branch - Ward Councillor Darryl Hampton

Councillor Hampton brought forward a Notice of Motion for Council's consideration. 

Councillor Steinacker seconded the Motion. 

The motion will be brought back to the September 11, 2023 meeting for discussion by Members of Council. 

"Whereas, the Municipality was verbally notified of the future planned closure of the Canadian Imperial Bank of Commerce (CIBC) – Chesley Brand (01752) without formal notice of such;

 Whereas, upon further investigation it was confirmed that the Canadian Imperial Bank of Commerce (CIBC) notice of closure of Chesley Branch (01752) located at 47, 1^st Ave South Chesley Ontario is planned to close on January 18, 2024;

Whereas, it is understood that accounts associated with the Chesley Branch are to be relocated to the CIBC Branch in Hanover referred to as the CIBC Hanover Banking Centre at 338 – 10^th Street, Hanover;

Whereas, due to the lack of a formal public meeting being held prior to the informal notification  Council is requesting that a public meeting be held as soon as possible by the CIBC to offer an opportunity to engage the public and their clients of their closure plans;

Whereas, Council direct the CAO to prepare a written request to the Financial Consumer Agency of Canada (FCAC) requesting CIBC to hold a formal meeting between the bank, representatives of FCAC and interested parties near the banking center to exchange views about the change in daily banking transaction services as the Bank has not consulted the community in the area effected by the change, individual or community representatives.

And Whereas, the meeting should be open to the public and transparent to consider community concerns and viewpoints. 

And Therefore be it resolved, that the written request should be copied to the Chesley Chamber of Commerce and the Chesley CIBC Branch Manager and notice of the meeting shared on the Arran-Elderslie Municipal Webpage, Social Media, Notice Boards and appropriate Signs."

15.

Members Updates 

Shaw:

Deputy Mayor Shaw joined Councillor Penner and Jess Pridham on a walk about in Paisley, attended the Tara splash pad opening, a Paisley 150th community meeting, a Bruce County Municipal Transit Stakeholder meeting and the Paisley Fire Sub Committee meeting.    

Hampton:

Councillor Hampton noted that August 27th there is a Family Day in the Chesley Park put on by the Kinsmen and a 120th Anniversary event for the Chesley Lawn Bowling Club.  He also joined Jess Pridham on a walk about in Chesley.  The U15 Chesley Colts won the Ontario Rural Softball Championship, U13 won the Grey Bruce Championship and the U11 Chesley Colts won the Grey Bruce Minor Softball League Championship.  

Dudgeon:

Councillor Dudgeon has attended a few of the previously mentioned meetings and noted that residents appear to be happy with the roads in the Municipality at this time.   

Steinacker:

Councillor Steinacker attended the Tara splash pad opening, the Walker lunch and site tour, the Allenford and Tara walk about with Jess Pridham and the Rotary Club yard sale.  He also added that four local residents qualified for the Senior Games in Brampton and came home with a bronze medal.  He thanked Staff for efforts on a number of items.  

Penner:

Councillor Penner has visited the dog park and there has been a request for more garbage cans in town for dog owners walking their dogs.  The Paisley splash pad is getting lots of use and she noted that the construction is tough on the businesses at this time and she would like to find a solution to help them during this difficult time.  

Nickason:

Councillor Nickason attended the Tara splash pad opening, Egan Schumacher's 25th anniversary of coming to Canada and starting his dairy operation, the Walker lunch and site tour, the Tara and Allenford walk about with Jess Pridham and there is a BASWRA meeting on August 24th.  He has been getting complaints about the Allenford corner grass getting long again as well as parts being taken from the pumps.  

Hammell:

Mayor Hammell attended the Tara splash pad opening, the MEI 40th Anniversary event, the Paisley Firehall Sub-Committee meeting, provided opening remarks at the the OASA Provincial U13 Baseball tournament in Tara and attended the Chesley Beef BBQ.  He will be attending the Family Day in the Park, the Lawn Bowling Club Anniversary and the AMO Conference.    

16.

New Business

16.1

Chesley Medical Clinic Donation

Council passed the following resolution:

• 333-16-2023
  Moved by: Deputy Mayor Shaw
  Seconded by: Councillor Steinacker

  Be it Resolved that Council supports staff working with the Brockton and Area Family Health Team to finance expenses in support of the donation received for equipment for the procedure room at the Chesley Medical Clinic to a maximum of $50,000. All purchased equipment will become the sole property of the Brockton and Area Family Health Team.

  Carried

17.

By-laws

17.1

By-law 31-2023 - Thorn - Micro-Cultivation and Micro-Processing Cannabis Facility

Council passed the following resolution:

• 334-16-2023
  Moved by: Deputy Mayor Shaw
  Seconded by: Councillor Hampton

  Be It Resolved that By-law No. 31-2023 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

   By-law 31-2023 being a By-law to allow for a Micro-Cultivation and Micro-Processing Cannabis Facility as an additional permitted use on the lands described as CON 7 PT LOTS 29 AND 30, ARRAN; PLAN 15 LOT 41 PT LOT 42; RP 3R7363, PARTS 1 AND 2, 46 Bruce Road 17.

  Carried

18.

Closed Session (if required)

Council passed the following resolution:

• 230-16-2023
  Moved by: Councillor Dudgeon
  Seconded by: Councillor Nickason

  Be It Resolved, That the Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to:

  ( )  the security of the property of the municipality or local  board;

  ( )  personal matters about an identifiable individual, including municipal or local board employees;

  (X)  a proposed or pending acquisition or disposition of land by the municipality or local board - land negotiations/exchange

  ( )  labour relations or employee negotiations;

  ( )  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

  (X)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose -Training regarding sharing information and reporting on bylaw enforcement investigations;

  ( )  a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act;

  ( )  information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;

  (X)  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; local business closure

  ( )  a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; 

  ( )  a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board;

  ( ) a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act;

  ( ) an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ontario Ombudsman, a municipal Ombudsman, or meeting investigator;

  (X) for the purpose of educating or training members of Council - Training regarding sharing information and reporting on bylaw enforcement investigations 

  Staff Authorized to Remain:

  Item 1 - CAO Sylvia Kirkwood, Municipal Solicitor Eric Davis, James Special Services, Andrew James

  Item 2 - CAO Sylvia Kirkwood, Treasurer Tracey Neifer

  Item 3 - CAO Sylvia Kirkwood

  Carried

19.

Resolution to Reconvene in Open Session

Council passed the following resolution:

• 231-16-2023
  Moved by: Councillor Hampton
  Seconded by: Deputy Mayor Shaw

  Be It Resolved That Council of the Municipality of Arran-Elderslie does now return to the Open Session at 1:40 p.m.

  Carried

20.

Adoption of Recommendations Arising from Closed Session (If Any)

Direction was given to Staff for Item 1.  

Item 2 was for information. 

Direction was given to Staff to proceed with offer for Item 3.

21.

Adoption of Closed Session Minutes

Council passed the following resolution:

• 232-16-2023
  Moved by: Councillor Nickason
  Seconded by: Councillor Penner

  Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Closed Session dated July 10, 2023.

  Carried

22.

Confirming By-law

22.1

By-law 39-2023 - Confirming By-law

Council passed the following resolution:

• 235-16-2023
  Moved by: Councillor Hampton
  Seconded by: Councillor Nickason

  Be It Resolved that By-law No. 39-2023 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

  By-law 30-2023 being a By-law to confirm the proceedings of the Regular Council meeting of the Municipality of Arran-Elderslie held Monday, August 14, 2023.

  Carried

23.

Adjournment

Council passed the following resolution:

• 236-16-2023
  Moved by: Councillor Dudgeon
  Seconded by: Deputy Mayor Shaw

  Be It Resolved that the meeting be adjourned to the call of the Mayor at 1:49 pm. 

  Carried

24.

List of Upcoming Council meetings

September 11, 2023

September 25, 2023

October 10, 2023

October 23, 2023